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Senior Administrative Analyst Support Specialist at Azimuth Corporation in Washington, Washington DC

Posted in Other 30+ days ago.





Job Description:


This Position is Contingent Upon Contract Award

Citizenship: Must be a US Citizen

Clearance Required: Top Secret-SCI

Job Summary
TheSenior Administrative Analyst Support Specialistwill provide executive support to the OUSDI&S Director for Intelligence (DDI) or equivalent Front Office Senior Leadership. Experience maintaining an executive calendar, answering phones, preparing briefings, and setting and tracking suspense's.

Roles and Responsibilities


  • Serve as the administrative point of contact for the Deputy Director for Intelligence (DDI), Counterintelligence, Law Enforcement & Security. a

  • Maintain the DDI, CL&S daily calendar and ensure operations are accomplished in a timely, professional manner. Arrange for meetings, conferences, and video-teleconferencing, to include taking minutes and maintaining invitations attendee contact rosters.

  • Provide correspondence staffing support and oversight to more than 40 Directorate action officers and other staff for all required correspondence actions, (e.g., formal letters, memoranda, read-ahead briefing/meeting packages, activity reports, senior leadership reports, senior leadership reports, and travel/training/personnel documents).

  • Perform technical writing/editing, editorial consultation, proofreading, or overall documentation review. Ensure documents are prepared in the appropriate DoD format and are free from grammatical errors. Tracks all Directorate suspense's to ensure timeliness.

  • Maintain and update a variety of overarching CL&S Directorate informational binders addressing staff, priorities, quarterly requirements, and other documentation required by the DDI(CL&S).

  • Represent the Director to provide requested data on Directorate activities, accept, disseminate and track tasks for future meetings and provide the Directorate and Division leadership with updated DDI(CL&S) guidance and requirements.

  • Act as the primary administrative interface with the staff of the DDI(CL&S) and as such receive all tasks for the Directorate assigning them to the appropriate Division or the Director.

  • Prepare and/or oversee travel arrangements. Assist in the preparation or refinement of itineraries, prepare or oversee the preparation of travel orders, secures reservations and tickets, verifies that passports and visas are in order. Upon completion of travel, prepare voucher, assist in developing necessary trip reports, and brief on items of special interest and actions taken during customer absence from the office.

  • Serve as administrative point of contact for government staff personnel in a sensitive compartmented information facility (SCIF), answering phones, maintaining office files and the office filing system, and tracking action items in the suspense portal. Demonstrate an in-depth knowledge of proper security procedures to protect classified information.

  • Assist in the preparation of budget and/or contracts documents in support of the organization as required.

  • When required, assist in providing security management support for sensitive activities, sensitive compartmented information (SCI), special access programs (SAP) documentation, and Alternative or Compensatory Control Measures (ACCM) activities.

  • Provide Records Management Support to directorate to help ensure electronic and hard copy records are properly maintained. Ensure office records are marked, filed, and retained in accordance with the OSD federal records disposition schedule approved by the National Archives and Records Administration.

Education, Experience and Skills


  • Bachelors preferred

  • Seven (7) years demonstrated administrative experience.

  • Five (5) years of experience managing, supervising, and conducting administrative functions involving multiple programs including analysis and evaluation on projects and mission objectives.

  • Five (5) years of experience drafting and editing correspondence, briefing slides, and memorandums.

  • Ten (10) years of experience performing action officer responsibilities which includes tracking suspenses, staffing packages, resolving/de-conflicting issues and/or coordinating actions with both internal and external customers.

  • Four (4) years demonstrated experience supporting travel requirements of senior executives including foreign travel.

  • Must possess experience in writing and editing complex information in a clear and concise manner.

Physical Requirements / Travel


  • Normal office environment

  • 25% CONUS travel expected

Azimuth Overview
Azimuth is an award-winning Woman Owned Small Business specializing in providing research and development and professional services support to the federal government. Azimuth's agility, customer driven approach and our commitment to our employees allows us to meet and exceed our client goals. Excellence, Integrity, Accountability, Community and Humility are the core values of Azimuth as we continue to strive as a recognized leader in the management consulting community that both federal agencies and industry partners value doing business with. We are an organization that offers both our employees and clients an exceptional experience; our culture will be contagious, while always maintaining a genuine reputation.

Disclaimer
The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Azimuth Corporation does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.



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