UPS Healthcare is seeking an Operations Administrative Assistant III with two or more years’ experience in a fast-paced warehouse environment to work in the distribution of pharmaceuticals, medical devices, and testing supplies for the Healthcare industry. He/She will have strong analytical, oral/written communication, problem solving, basic research, attention to detail and time management skills. Join our team and be a part of something big by assisting with the distribution of needed life-saving devices and drugs for the world.
Responsibilities and Duties
Executes a comprehensive examination of various documents including commercial invoices, international bills of lading, and shipping documents to ensure completeness and accuracy
Researches and corrects errors resulting from incorrect pre-advise information
Compiles and saves shipping documents (paper or electronic) to comply with government regulations
Prepares complex reports/presentations
Performs analysis using various software packages and databases (e.g., MS Access)
Determines methods and procedures for completing complex tasks
Provides advanced office support knowledge and skills
Prepares and/or coordinates information for internal and external contacts
Performs various ad hoc tasks
Provides coverage in other departments, during fluctuations in volume, vacation coverage or leave of absence coverage and as required by their management team
Communicates with customers, UPS teams, and federal agencies on various needs for Healthcare distribution.
Knowledge and Skills
High School diploma or equivalent certificate
2+ years' office/warehouse support experience
Demonstrated ability to manage multiple tasks in a fast-paced environment under minimal supervision with a high attention to detail
Strong analytical, oral/written communication, problem solving, basic research, attention to detail and time management skills
Proficiency in Microsoft Office (Word, Excel, Access, and Outlook)
Accurate and rapid data entry
Healthcare distribution experience - Preferred
UPS is an equal opportunity employer. UPS does not discriminate on the basis of race/color/religion/sex/national origin/veteran/disability/age/sexual orientation/gender identity or any other characteristic protected by law