Front Desk Administrative Assistant at Armanino, LLP in San Ramon, California

Posted in Other 2 days ago.

Job Description:

Armanino, LLP

Location: US-CA-San Ramon
Category: Operations


Are you looking to take your career to the next level? Yes? Well, Armanino is an excellent place to start! We operate like a start-up and refuse to adopt a culture of unnecessary bureaucracy; innovation and agility remain at our core. You'll work with clients that define the industry, as we work closely with companies that are changing the world--from small start-ups to large, public entities. You decide where you fit into the equation. Additionally, Armanino's open door policy will allow you access to Partners and Directors who are heavily involved in mentoring and training employees.


  • Answers telephones and places telephone calls quickly and efficiently, using a multi-line telephone system
  • Receives and transmits telephone messages accurately and promptly, using the telephone, voicemail, email, and IM
  • Greets and escorts clients and visitors as soon as they arrive in the office in a professional and friendly manner. Offers and serves beverages
  • Grants access to visitors via OpenPath
  • Types engage letters and various documents as requested accurately and timely using Microsoft Office
  • Receives, separates, stamps incoming mail and preps in routing cart
  • Handles outgoing mail, Federal Express, UPS, and other special shipments
  • Maintains conference room calendars, and notifies staff of internal meetings
  • Orders office supplies and snacks; stocks and replenishes items daily
  • Performs other light clerical work such as invoices and envelope stuffing
  • Maintains file correspondence, scanning and other records
  • Maintain Client Controls in DMS and VPM

Other Functions
  • Types engagement letters
  • Scans documents and checks; sends checks to lockbox
  • Prints and mails tax organizers, flyers, client correspondence
  • Performs related work as required or as delegated by Partners, Managers or Supervisor
  • Cleans Caf daily
  • Maintains mailroom, lobby, training room, and conference rooms
  • Notifies maintenance personnel of problems concerning heating/air conditioning or lighting.
  • Such other duties as may be assigned


Job Qualifications
  • Knowledge of modern office methods and procedures, filing, telephone techniques, and office equipment, as well as business English usage, spelling, grammar, and punctuation
  • Ability to operate a multi-line telephone system
  • Ability to read, write, speak, and understand English well
  • Pleasant "telephone voice"
  • Ability to perform administrative duties with speed and accuracy without immediate and constant supervision
  • Strong verbal, organizational, and interpersonal skills
  • Executes assignments of a confidential nature; requires ability to keep matters confidential
  • Ability to use office equipment, including a computer, copier, calculator, scanner & fax machine

Education and Experience
  • Education equivalent to completion of the 12 th grade
  • 1-2 years of general administrative or office experience is desirable
  • Proficient in intermediate Microsoft Office software including Word, Excel and Outlook
  • Thorough knowledge of the English language, spelling and punctuation
  • Thorough knowledge of general office practices, procedures and equipment
  • Skill in composition and the ability to type at least 55 WPM

Now, the fine print...

Armanino LLP provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Armanino LLP complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall,transfer, leaves of absence, compensation and training.

Armanino LLP expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Armanino LLP's employees to perform their job duties may result in discipline up to and including discharge.

For positions based in San Francisco, consistent with the SF Fair Chance Ordinance, an arrest and conviction record will not automatically disqualify a qualified applicant from consideration.PI138894457