Residency Program Coordinator - Arrowhead Regional Medical Center at Vituity in Colton, California

Posted in Information Technology 8 days ago.

Type: Full-Time





Job Description:


At Vituity, We Combine Knowledge+Humanity

If you want to be part of changing healthcare to better serve patients, you are in the right place. Vituity brings together a committed team of clinicians and business professionals to care for patients with acute medical conditions, making a big difference in the lives of our 6.5 million patients nationwide. If you want to work with a diverse group of people who are tackling some of the healthcare industry's most challenging situations from the inside, look no further. As a Vitan, you'll work with health systems and providers nationwide to develop and implement innovative solutions. With nearly 50 years leading change, you'll join a team of individuals dedicated to our culture of caring.

The Impact You'll Make

The Residency Program Coordinator is responsible for coordinating the operational and financial aspects of the accredited / non-accredited residency / fellowship / student training program specific to the site practice. In addition, The Residency Program Coordinator will continually assess a wide range of programmatic issues including long range planning, developing projects, analyzing administrative workflow, maintaining databases, communicating with faculty and trainees regarding a range of issues, and coordinate internal and external program relations.

Additional responsibilities include, but not limited to:


  • Assists and supports the Residency Program Assistant Coordinator position, as applicable; ensures timely completion of assigned duties and tasks.
  • Provides support and meets regularly with the Educational Program Director, Administrator and/or Manager concerning office management issues, activities, and the status of projects. Identifies and evaluates the methods for improving workflow and cost effectiveness and makes recommendations for improvement.
  • Assists as needed with scheduling of events and meetings to include identifying sponsors, negotiating agreements with vendor sponsors assigned responsibilities, which include lectures, recruitment interviews, orientation, retreats, as well as various meetings and other program-related events. Assists in the preparation for ACGME Self Study, Site Visits and internal/special reviews.
  • Tracks residents' licensures and certifications and ensures hospital HR and Vituity Credentialing Department, as applicable are updated in a timely manner.
  • In applicable programs, maintains the ERAS database (Electronic Residency Application System) and oversees its processes during the Residency Recruitment season.
  • Performs all Match responsibilities and corresponds with newly matched residents about requirements and process for appointment to the hospitals.In applicable programs, assists with quota review and rank list entry and certification in NRMP (National Residency Matching Program).
  • Maintains databases with resident and faculty data, including New Innovations and MedHub.
  • Provides support to residents and fellows. Acts as a liaison between residents and hospital administration when necessary, serving as resource for questions from academic and administrative offices, residents, applicants and/or medical students.
  • Develops, implements, and oversees the maintenance of filing, record keeping, distribution of materials, and other types of office/program systems. Purchases office equipment and supplies as needed.

What You Will Bring

We'd love to hear from candidates with:

Required Experience and Competencies:


  • Associate's degree in Public Health Administration, Business Administration, or related field and 2 years of experience working with Graduate Medical Education or Physician Residency programs OR combination of education experience that can demonstrate the competencies required to perform the role successfully.
  • 2-3 years of experience working with Graduate Medical Education Programs.
  • 1-2 years of administrative and project management experience in the health care industry.

Preferred Qualifications:

  • Training Administrators for Graduate Medical Education (TAGME) certification.
  • Bachelor's Degree in Public Health Administration, Business Administration or related field and 3-4 years of experience working with Graduate Medical Education or Physician Residency programs.

Vituity Values: #CultureofCaring

When you are a part of Vituity, you embody a Culture of Caring by approaching every human interaction with compassion and heart. With a Servant Leadership philosophy, we focus on what we can accomplish when we put our patients and colleagues first. An Ownership Mentality means you have mutual accountability to drive positive change for Vituity as a whole. Finally, our focus on Innovation enables you to re-imagine healthcare and bring about lasting change.

Each Vitan is expected to demonstrate a commitment to service, values, and professionalism through appropriate conduct and demeanor at all times in interactions with physicians, patients, visitors and colleagues.

Benefits & Beyond

We care about the whole you! Our best in class competitive benefits package combine to offer opportunities for where you are today and what you may need in the future.


  • Superior health plan options
  • Top Tier 401(k) retirement savings plans that offer a very generous match
  • Outstanding Paid Time Off: Three weeks vacation, Paid holidays, Sabbatical
  • Student Loan Repayment Program
  • Wellness Program

Apply today to join a community of healthcare professionals committed to a standard of excellence through recruiting and retaining a diverse group of talent. Our dedication to diversity and inclusion is at the heart of our organization at all levels!