ADMINISTRATIVE ASSISTANT I at University of Oklahoma in Norman, Oklahoma

Posted in Admin - Clerical 8 days ago.

Type: Full-Time

Job Description:

Serves as administrative liaison between Military Science Department faculty and staff, University College, visitors, and other campus Departments and offices. Assists in arranging and hosting of departmental functions such as the Military Appreciation game, Commissioning and other ceremonies. Maintains staff and student rosters, unit schedule and calendar. Coordinates and organizes the student awards board and awards ceremony each spring. Drafts and edits all outgoing correspondence for the Department. Generates special reports, programs, and presentations as directed. Establishes and maintains tracking system for time-sensitive documents. Files and maintains all Army and University orders, instructions, and directives and conducts periodic review to ensure accuracy of records. Manages UC Military Science Department annual budget. Purchases and processes bills for department. Provides ROTC Program and University information to hundreds of prospective students and schedules introductory appointments for the Recruiting and Commanding Officers.

Required Education: Associate Degree or equivalent combination of education/job related experience, AND:

  • 18-36 month office experience


  • Proficient in Microsoft Office

  • Detail oriented for accuracy of data and information

  • Highly organized and able to handle multiple projects and deadlines

  • Able to communicate well and build rapport quickly with students, faculty and staff

  • Able to work well with interdepartmental teams and initiatives


  • None

Advertised Physical Requirements:

  • Must be able to crouch, pull, push,engage in repetitive motions, move, touch, communicate, hear and see including color, depth perception and clarity.

Departmental Preferences:

  • Supportive of the U.S. Military

  • Basic understanding of the purpose of the ROTC organization

Supervision: No Supervisory Duties

Special Instructions:

If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy.  To view the policy, visit