Administrative Coordinator at Lee Company in Lebanon, Tennessee

Job Description:

Build What Matters

At Lee Company, our mission is to create a workplace where all employees can thrive – professionally and personally.

We take the time to invest in our employees, so they can build what matters most to them: a career they love, financial security, a healthy life, the sense of belonging or a way to give back to the community.

If you want competitive pay and benefits, plus an opportunity to realize your dreams and reach your full potential, join our winning team and start building what matters to you. 

Check out our careers page: http://www.leecompany.com/careers/ 

Summary of Job:

The Administrative Coordinator provides oversight and coordination of multiple administrative functions in support of the Facility Management group. Coordination and interaction will be between client work sites, clients, and Lee Company groups such as HR, Payroll and Finance. Primary functions will be to support the other administrative assistants within the group and the management team in these areas: • Team communication and information management • Planning and organizing training, training content and ongoing updates • Creating and maintaining administrative processes documentation and quality control • Support to sales and business development manager • Maintain data, generation of reports, reporting and tracking of KPI’s for financials, operations, etc. • Working in conjunction with FM teams and other support groups such as Accounting and HR This position must be able to communicate effectively in all forms, handle multiple tasks, be self-motivated and self-managed; producing completed and quality work product while managing to pre-determined priorities.

ESSENTIAL DUTIES AND RESPONSIBILITIES: (include but are not limited to)

• Maintains FM2 information management & team communication


• Prepares operational reports & financial reports for FM2


• Prepares A/R reports, Customer Trial Balances, KPI’s


• Help maintain a clean office environment on site


• Process and Code Expense Report for managers


• Maintain records on P-Drive & OnBase to ensure consistency and security of information.


• Project and Work Order Maintenance


• Back up critical processes performed by administrative support team &  accounting staff


• Handles administrative and sales activities in support of the Manager of Facility Management

Business Development and Sales

• Perform typical office support tasks


• Perform other related duties as required


• Coordinates meetings for sales and management team as directed


• Maintains weekly sales/service activity reports in CRM


• Prepares presentation folders/binders, creates documents and templates for department as needed


• Must be able to cooperatively work with others.

Education and Experience:

• High School Diploma or equivalent, with some college


• 5 + years of experience

Skills and Abilities:

• High level interpersonal communication skills, both verbal and written


• Self-Motivated


• Critical thinking and analytical reasoning


• Must have initiative, willingness to adapt to tasks as they evolve and attention to detail


• Ability to work individually and effectively within the group dynamic


• Committed to a high quality work product


• Proficient computer skills (MS Office Word, Excel, Pivot Tables, Power Point, Internet and Intranet navigation, Web-based platforms).


• The applicant must possess proficient knowledge in the following areas: Knowledge of office administration, accounting and ability to communicate well with employees.

PHYSICAL DEMANDS/WORKING CONDITIONS: 

The physical activities described are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions and expectations.

Individuals in an office-based position will encounter ambient room temperatures, fluorescent lighting, and will be expected to operate traditional office equipment as found in any typical office environment. Individuals may need to sit at a desk or table for long periods of time. An office worker may also be expected to spend long hours in front of a computer screen. A person in this position can be expected to reach over shoulder heights; crouch or stoop below the waist; experience repetitive wrist, hand, or finger movement; occasionally lift up to 25 pounds depending on the position.

Lee Company is proud to be an Equal Employment Opportunity and Affirmative Action employer.  We do not discriminate on the basis of race, color, religion, gender, age, national origin, veteran status, disability, genetic information or testing, or family and medical leave.

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