Specialist, Accounts Payable at The Friedkin Group in Houston, Texas

Job Description:

SUMMARY

A Specialist, Accounts Payable under the leadership of the Team Leader, Accounts Payable will support the process to provide business essential, cost effective, charge-back services to associates and business units in the Friedkin affiliated companies. The Specialist will 1) process payments for goods and services for the Friedkin affiliated companies in a timely and efficient manner within the parameters of Service Level Agreements with business unit customers, 2) maintain and analyze accounts payable (AP) transactions in accordance with FBS policies. The Specialist also will take action to enhance cross-functional coordination and expand internal communications in the Friedkin affiliated companies while providing "World Class" customer service.

RESPONSIBILITIES

• Process vendor invoices and Travel & Expense Reports from associates.


• Identify proper approvals. Maintain proper internal controls.


• Review invoices for proper treatment of inter-company allocations when business units share goods and services. Notify GL Team Leader when journal entries need to be reclassified.


• Analyze invoices for prompt pay discount opportunities and proper coding.


• Issue vendor payments in a timely manner and, when possible, in time to earn prompt payment discounts. Notify the Cash Manager of all inter-company pool transfers.


• Maintain a filing system for paid and unpaid invoices.


• Work the Invoice On Hold Report daily/weekly, coordinating as appropriate with FBS, Procurement, and Vendor/Supplier to resolve issues within established KPI's for this process.


• Relocation Reporting.


• Research relocation expenses, both P-Card and Expense reports and document for Payroll purposes/support. This process is to done monthly.


• Perform quarterly and/or annual duplicate payment testing for identifying duplicated payments to Suppliers. Resolve any identified duplicate payments with Team Leader.


• Debit Balance Reporting for warranty claims and other Vendor payment adjustments


• Track and resolve Debit Balances on a weekly basis.


• Provide report weekly to FBS, Director.


• Identify, research, and correct on-line invoice problems caused by unmatched Purchase Orders (PO).


• Perform Supplier reconciliations on a monthly basis to identify reconciling item and follow up as required for resolution.


• Work in a cross-functional procurement team to streamline the procurement process.


• Coordinate with Business Units to help with their reporting and to identify customer service opportunities.


• Resolve customer issues quickly; strive to satisfy customers. Minimize referrals to management


• Fully coordinate and communicate actions within FBS and TFC .


• Weekly Hotline rotation.

SUPERVISORY RESPONSIBILITIES

• May participate in or support project and process improvement teams.


• Collaborates with co-workers and FBS leaders to leverage knowledge and experience to improve processes, procedures, and the work environment in order to eliminate inefficient and ineffective processes and procedures.

Is legally able to work in the United States.

The Friedkin Group and its affiliates are equal opportunity employers and maintain drug-free workplaces by conducting pre-employment drug testing