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Job Description:
| Requisition Number | 21-0219 |
| Title | Accounts Payable Specialist II |
| City | Houston |
| State | TX |
| Job Family | Finance Accounting |
| Shift | Days |
| Employee Type | Regular |
| Subject to DOT Regulations | No |
| Percent of Travel Required | 0 |
| Relocation Provided | No |
| Location | Houston Office |
| Description | Able to meet reporting and processing requirements for all accounts payable desks. This includes but is not limited to payment desks, the vendor maintenance desk, the customer service desk, the P-Cards system, match exceptions and general data entry.
Unlike the A/P specialist who supports only one of the above desks, the AP Analyst will be proficient on all of the desks while also acting as a backup for the Sr. AP Analyst. Able to complete transactions within the PeopleSoft AP sub-ledger, including Vendor Maintenance, PCARDS Administration, Invoice Uploads, Match Exceptions and Returns to vendor processing. o Uploads broker payment, customer refunds, directly into PeopleSoft. This includes some of our large vendors such as Ardmore, also invoices with more than 10 GL lines. o This helps by eliminating the data entry part. o Responsible for Audit Pass is an AP auditor who reviews invoice accuracy and DOA signature approval limit. Certain invoices require this review - manually coded/signed, taxes, expense reports o Review invoices on the Hold report (vouchers on hold). The AP analyst is responsible for reviewing the hold report by updating the voucher information so that the invoice can be paid. o Review vouchers and clear the errors to allow the invoice to get paid. o Reviewing, vetting and closing vouchers (duplicate invoices). o Role will interact daily with various groups within the company to ensure accounts payable entries are recorded accurately in legacy system and/or financials. Job Scope and Technical Excellence o Understand requirements for a vendor to be on boarded into ERP system. o Perform uploads into the PeopleSoft sub-ledger. o Run Accounts Payable monthly queues to create daily, weekly and monthly reports. o Setup and maintaining PCARDS in BoA WORKs system. o Understand and complete Return to Vendor (RTV) transactions. o Understand and be able to correct match exceptions as required by the Fleet. o Create monthly RTV reports to be distributed to Fleet. o Create daily productivity reports. o Experienced professional with understanding of job, company and industry practices. o Makes recommendations on moderately complex issues regarding project components and tasks. o May make recommendations on new processes, tools and services; supports and contributes to development of new products, services or techniques. o Works on problems of diverse scope with moderate complexity. o Uses independent judgment requiring analysis of variable factors. Collaborates with senior professionals in selection of methods, techniques, and analytical approach. o Limited instruction on day-to-day work, general instructions on new assignments. o Information sharing - gives and receives information such as options, technical direction, instruction and reporting results with others within the group. |
| Requirements | * Bachelor's Degree in Business or Accounting or related area/relevant expertise * Requires 2-5 years' experience in related field. * Industry experienced preferred * Working knowledge of PeopleSoft preferred |
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