Chief of Staff - Office of Chief Development Officer- (Ex Dir) at PTC Therapeutics, Inc. in SOUTH PLAINFIELD, New Jersey

Job Description:

Job Description Summary:

The Chief of Staff – Office of the Chief Development Officer provides strategic and operational support to the Chief Development Officer (CDO) and his/her leadership team to ensure the successful planning and execution of key company initiatives. S/he works in close collaboration with the CDO, his leadership team and project team leaders to ensure excellence in execution; to develop and prioritize objectives across the Development organization; and to provide oversight for timelines and the achievement of key milestones. Further, the incumbant supports the prioritization and management of critical issues to ensure attention and focus of the leadership team; ease decision making by striving to provide full information at point of decision and by serving as a reliable, trusted partner to all stakeholders to ensure alignment and timeline support for all development programs.

The incumbent works cross-functionally with internal departments and external resources on development-related issues.

The Chief of Staff ¬– Office of the CDO ensures adherence to relevant regulatory requirements and company Standard Operating Procedures (SOPs) as appropriate.

Job Description:

• Builds strong relationships with the CDO, his/her leadership team and key stakeholders to ensure and enhance the execution and delivery of company priorities.


• Serves as a strategic advisor and counsel to the CDO, assumes day-to-day responsibilities for projects and tasks, creates and maintains cross-departmental relationships to enable leadership success.


• Organizes and prioritizes critical issues and required information for the executive to facilitate efficient decision making within the CDO organization.


• Establishes a structure and cadence of program and function reviews to increase visibility, drive alignment, and resolve issues.


• Identifies, evaluates, and implements opportunities to improve development team processes and procedures, in accordance with the standards and procedures set out by the organization.


• Supports the CDO in the development of materials of key management meetings (i.e. Executive Committee, Board of Directors, TDC Committee) and interfaces frequently with members of senior leadership.


• Critically assesses opportunities and risks to ensure well informed decisions. Analyzes complex issues with understanding and efficiency; formulates recommendations and action plans which identify opportunities to improve and enhance the organization’s/team’s performance.


• Facilitates leadership team meetings and other ad hoc meetings as appropriate to ensure the effective utilization of time, quality decision making and a focus on the most important matters. This includes, but may not be limited to, the preparation of meeting materials and presentations and ensuring follow-up actions are documented and people are held accountable for those action items.


• Actively contributes to the identification and resolution of barriers to effective decision making at the leadership team level, ensuring the team functions as a high performing team.  


• May assist with the management of the CDO’s communications with the leadership team or with  stakeholders on critical initiatives to ensure needed responses, guidance, and decisions of the CTOO are provided. Prepares presentations, documents, speaker notes and memos for meetings, conferences and other venues.


• Delivers routine, concise updates on project statuses and next steps to thoroughly prepare the CDO for upcoming discussions, commitments, and meetings. Acts as representative for the CDO in appropriate meetings to gather information, provide input and facilitate efficient decision making.


• Partners with Finance on the development, management and tracking of financial budgets for project teams and development functions.


• Leads creation, identification, and insights of metrics to improve performance and drive actions.  Develop and track key KPIs across the development organization to track strategic goals, milestones and accomplishments.


• Builds consensus among cross-functional teams and influence decision making with leadership audiences and build productive and positive relationships across the organization at all levels to drive influence.


• Runs organizational planning to develop vision, mission, goals, objectives and key results (OKRs), resource and capital plans, etc.

Qualifications:

• Bachelor’s degree in a business or scientific discipline or related field and a minimum of 10 years of prior experience of increasing responsibility in clinical drug development, drug discovery, project management or related capacities in a pharmaceutical, biotechnology,  Contract Research Organization (CRO), or other industry/organization providing clinical drug development and/or healthcare services.

* Special knowledge or skills needed and/or licenses or certificates required.

• Demonstrated ability to anticipate issues and respond quickly, flexibly and creatively to solve problems and address drug development challenges.


• Demonstrated ability to manage highly confidential information.


• Demonstrated ability to influence others (without direct authority) to drive sound decision making.


• Proven ability to successfully navigate and thrive in a fast-paced and rapidly evolving environment.


• Demonstrated resiliency and adaptability to regularly shifting priorities and challenges.


• Recognized for the ability to be highly disciplined and for excellence in consistently executing key deliverables.


• Capable of representing the CDO and PTC externally as required.


• Demonstrated ability to listen, adapt to cultural differences, manage conflict and facilitate consensus.


• Excellent verbal and written communication and skills.


• Ability to work independently and collaboratively, as required, in a fast-paced, matrixed, team environment consisting of internal and external team members.


• Analytical thinker with excellent problem-solving skills and attention to detail and accuracy.


• Excellent planning, organization and time management skills including the ability to support and prioritize multiple projects. Willing to get in involved in ad hoc projects with a can-do attitude.


• Proficiency with Microsoft Office

*Special knowledge or skills and/or licenses or certificates preferred.

• Advanced degree (PhD, Master’s, MBA)

* Travel requirements: Up to 30% domestic and international travel

EEO Statement:

PTC Therapeutics is an equal opportunity employer. We welcome applications from all individuals, regardless of race, color, national origin, gender, age, physical characteristics, social origin, disability, religion, family status, pregnancy, sexual orientation, gender identity, gender expression, disability, veteran status or any unlawful criterion under applicable law. We are committed to treating all applicants fairly and avoiding discrimination.

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