Administrative Assistant at Temple University in Philadelphia, Pennsylvania

Job Description:

Description

Reporting to the Deputy Director of Operations, the administrative assistant provides administrative support to a workgroup or individual within the University. Work will be performed under general supervision and requires completing administrative tasks, such as; screening incoming calls, correspondence, and responding independently when possible. This position is also needed to prepare records such as agendas, notices, minutes, and resolutions for corporate meetings. The administrative assistant will also compose and prepare confidential correspondence, reports, and other complex documents. Other duties such as reconciling and ensuring contractors' invoices, managing social media, listserv, and newsletters are part of the day-to-day operations. Will be expected to monitor online requests and tips.

Performs other duties as assigned.

Required Education and Experience:

Bachelor's degree or combination of education and/or related experience.

Required Skills and Abilities:

*Demonstrated critical thinking, decision making, and problem-solving

*Demonstrated ability to prioritize responsibilities and flexibility to switch from one task to another

*Working knowledge of Microsoft Outlook, Excel/Pivot tables, Word, PowerPoint, and other applicable computer programs

*Ability to handle calls professionally with excellent communication skills

*Demonstrated organizational skills, along with the ability to be detail-oriented, able to multi-task efficiently in an office setting

*Excellent customer service skills

*Ability to resolve varied problems under minimal supervision and within established policies and procedures

Preferred:

*Bachelor's degree

*Familiarity with police forms and procedures

Note: This description incorporates the most typical duties performed. It is recognized that other related duties not specifically mentioned may also be performed. The inclusion of these duties would not alter the overall evaluation of this position.

Compliance Statement: In the performance of their functions as detailed in the position description employees have an obligation to avoid ethical, legal, financial, and other conflicts of interest to ensure that their actions and outside activities do not conflict with their primary employment responsibilities at the institution. Employees are also expected to understand and be in compliance with applicable laws, University and employment policies and regulations, including NCAA regulations for areas and departments which their essential functions cause them to interact.

To obtain additional information about Temple University please visit our website atwww.temple.edu.

Temple University'sAnnual Security and Fire Safety Reportcontains statistics, policies, and procedures related to campus safety and can be found at:http://www.temple.edu/safety/asfr/

You may request a copy of the report by calling Temple University's Campus Safety Services at 215-204-7900.

Primary Location

:Pennsylvania-Philadelphia-Main Campus

Job

:Staff

Schedule

:Full-time

Shift

:Day Job

Employee Status

:Regular Apply Now