Administrative Assistant at Mattel, Inc.and Subsidiaries in East Aurora, New York

Job Description:

Posting Title Administrative Assistant

Requisition Number 211047
Location East Aurora, New York

Zip Code 14052-1884
Job Category Administrative

CREATIVITY IS OUR SUPERPOWER. It's our heritage and it's also our future. Because we don't just make toys. We create innovative products and experiences that inspire, entertain and develop children through play. Mattel is at its best when every member of our team feels respected, included, and heard-when everyone can show up as themselves and do their best work every day. We value and share an infinite range of ideas and voices that evolve and broaden our perspectives with a reach that extends into all our brands, partners, and suppliers.

What Your Impact Will Be:

• Request and deliver samples to account as needed, update product description templates, acquire images, update forms.


• Prepare power point presentations and excel spreadsheets for sales team members


• Process invoices, expense reports, and related budget activities
  • Analysis monthly budgets for any unusual activity
  
  


• Manage the Purchase Order process and approvals for the team


• Secure contracts for new vendors


• Manage calendar for the VP, including scheduling meetings and calls based on changing priorities


• Collaborate constructively with assistants and staff within and outside the North America Commercial team, including C-suite executive assistants


• Arrange travel including air, hotel, ground transportation


• Observe and help improve administrative practices


• Maintain org charts for the EC team


• Communicate information with Brokers on a monthly basis

What We're Looking For:

• 3 years' administrative assistant experience, including experience supporting multiple executives and/or large teams of VP's/Directors/Managers


• Must be computer and technology savvy (advanced working knowledge in MS Office -- Outlook, Word, Excel and Power Point) - and must be comfortable learning new software and troubleshooting MS Office challenges


• Success working in a fast-paced, high energy professional environment


• Proactive in managing tasks, projects, and deadlines


• Anticipate needs of supervisors, and able to professionally handle changing priorities


• Excellent interpersonal skills and ability to work collaboratively with a broad range of work styles and personalities


• Capable of working effectively as a member of a team -- and independently


• Strong planning and organizational skills


• Take initiative and ownership of work and pride in work well done

What It's Like to Work Here:
We are a purpose driven company aiming to empower the next generation to explore the wonder of childhood and reach their full potential. We live up to our purpose employing the following behaviors:

• 
  We collaborate: Being a part of Mattel means being part of one team with shared values and common goals. Every person counts and working closely together always brings better results. Partnership is our process and our collective capabilities is our superpower.


• 
  We innovate: At Mattel we always aim to find new and better ways to create innovative products and experiences. No matter where you work in the organization, you can always make a difference and have real impact. We welcome new ideas and value new initiatives that challenge conventional thinking.


• 
  We execute: We are a performance driven company. We strive for excellence and are focused on pursuing best in class outcomes. We believe in accountability and ownership and know that our people are at their best when they are empowered to create and deliver results.

Who We Are:
Mattel is a leading global toy company and owner of one of the strongest catalogs of children's and family entertainment franchises in the world. We create innovative products and experiences that inspire, entertain and develop children through play. We engage consumers through our portfolio of iconic brands, including Barbie, Hot Wheels, Fisher-Price, American Girl, Thomas & Friends, UNO and MEGA, as well as other popular intellectual properties that we own or license in partnership with global entertainment companies. Our offerings include film and television content, gaming, music and live events. We operate in 35 locations and our products are available in more than 150 countries in collaboration with the world's leading retail and ecommerce companies. Since its founding in 1945, Mattel is proud to be a trusted partner in empowering children to explore the wonder of childhood and reach their full potential.

Visit us at https://jobs.mattel.com/ and www.instagram.com/MattelCareers.

Mattel is an Affirmative Action/Equal Opportunity Employer where we want you to bring your authentic self to work every day. We welcome all job seekers including minorities, females, veterans, individuals with disabilities, and those of all sexual orientations and gender identities.