Shared Services Administrator (Financial & Non-Financial) - Jacksonville at United States Gypsum Company in Jacksonville, Florida

Job Description:

The Shared Services Administrator is responsible for overseeing the general administrative support to the plant including both financial and non-financial plant activities.

Key Duties and Responsibilities:

Non-Finance General Administrative

• Collects and distributes mail


• Order’s office supplies


• Backup to the new employee orientation process.


• Monitor Gate Entrance and assist with visitors as needed


• Other general administrative duties as needed.

Plant Specific Responsibilities 

• File TLT and MLT paperwork


• File, check, and log crating cost of MLT’s for international orders


• Order Plant Propane


• Order blank and pre-printed Linx Labels for Boardline


• Balances daily production for all production departments, investigate discrepancy and key necessary corrections


• Enter PID daily for all production departments


• Set up new BOM’s and Routings as well as update existing BOM’s and routings for all production departments

Confidential Administrative Tasks

• Maintains misc. employee information


• Files reports, HR documents and monitors HR Inbox

Finance

• Accounts Payable – assist with Oracle receiving and creating requisitions


• Resolves invoice exceptions with Genpact


• Tracks freight receivers for AP processing, General Bookkeeping


• Tracks and logs syn gyp freight


• Tracks and logs demurrage from CSX


• Supports Financial documentation filing and maintenance


• Supports month-end closing activities, as required


• Backup to Shared Service Admin Finance

Required Skills

• Excellent verbal and written communication skills


• Ability to identify issues and respond proactively


• Multi-skilled employee with critical thinking skills


• Strong attention to detail.  Ability to multi-task with good organizational skills


• Strong computer skills including Excel, Word, and Outlook


• Associates Degree

Preferred Skills

• Bachelor’s degree


• Experience with Oracle


• Basic accounting skills

EOE including disability/veteran

Salary: