Office Assistant at Alvarez & Marsal Holdings, LLC in Chicago, Illinois

Job Description:

Office Assistant

We are currently seekingan Office Assistantin ourChicago,ILlocation. Thisindividualwill be responsible forcoordinating thedayto dayadministrative tasks forthe office. This includes managing all visitors to the office, accepting/ shippingpackages,general office functions, managingkitchen andoffice supply needs, facility and conference room management,orderingoffice lunchesfor meetings.The successful candidate must be abletoprioritize work,work independently, provide excellent customer service andhelp tofoster a teamatmospherein aprofessional,fast-pacedenvironment.

Responsibilities

• Serve aspoint of contact for day-to-dayfacilityneedsincluding:

o Conference room management including reservations and developing a good working knowledge of the video conference/AV equipment to assist/train others whenneeded

o Ensure facility and office equipmentare in good working order at all times,scheduling maintenance asneeded

o Premises access security administrator, coordinating with the building for base-building badge assignment/ administration of our internal office securitysystem

o After-hours HVACrequests

o Visitor coordination, greet and provide hospitableassistance

o Chicago personnel list maintenance and monthly distribution/or as changesoccur

o IT serviceneeds;network/internet and cable central point of contact with internal Helpdesk/externalservice provider (as directed)

o Coordination with vendors for office services asneeded

• Work in conjunction with Receptionist to provide reception deskcoverage

o Work as a team with Receptionist to ensure reception desk is alwayscovered

o Providereception deskcoverageduringReceptionist lunchdaily

o Coordinate with Receptionistto ensuresick day and vacation coverage at receptiondesk

• Purchase andmaintain inventory of office suppliesincluding:coffee, kitchen, vending, printing, signage, tools andmaterials as well as supporting the process for review and payment of assorted vendor invoices

• Provide general officesupport

o General tasks, as needed, including faxing, copying/scanning.

o Daily kitchen upkeep and weekly refrigerator clean-out

o Food catering for meetings/events, including coordination set up/cleanup

o Dailyupkeep ofcopy andprinterareasthroughout office

• Process incoming and outgoing domestic and international mail andpackages;

o Liase with building mail room foroutgoing packages to USPS/FedEx

o Coordination of outgoing courier packages

• New hire setup

o Add new hire to anyprinter/scannercontactlists

o Coordination of security badge

o Creation of mail folder/tray

Requirements

• Outstanding customer service and interpersonal skills

• Ability to effectively interact with clients andemployees

• Excellent verbal and written communication skills

• Excellent computer and calendaring skills,includinga working knowledge of Microsoft Office Outlook, Word, Excel and PowerPoint

• Organized and detail orientated with excellent follow-throughskills

Diversity & Inclusion

A&M's entrepreneurial culture celebrates independent thinkers and doers who can positively impact our clients and shape our industry. The collaborative environment and engaging work-guided by A&M's core values of Integrity, Quality, Objectivity, Fun, Personal Reward, and Inclusive Diversity-are the main reasons our people love working at A&M. Inclusive Diversity means we embrace diversity and we foster inclusiveness. It runs through how we recruit, develop employees, conduct business, support clients, and partner with vendors. It is the A&M way.

Voluntary Inclusion

It is Alvarez & Marsal's policy to provide and promote equal opportunity in employment, compensation, and other terms and conditions of employment without discrimination because of race, color, sex, sexual orientation, gender identity, family medical history or genetic information, political affiliation, military service, pregnancy, marital status, family status, religion, national origin, age or disability or any other non-merit based factor in accordance with all applicable laws and regulations.

Unsolicited Resumes from Third-Party Recruiters

Please note that as per A&M policy, we do not accept unsolicited resumes from third-party recruiters unless such recruiters were engaged to provide candidates for a specified opening. Any employment agency, person or entity that submits an unsolicited resume does so with the understanding that A&M will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.