Junior Administrative Assistant/Conference Planner

We are seeking a Junior Administrative Assistant/Conference Planner to support the Defense Threat Reduction Agency (DTRA) located in Ft. Belvoir, Virginia.

This effort will assist in creating a network of likeminded allies and partners with increased threat reduction capabilities that contribute and advance the interests and security of the United States of America. It will assist in building strategic relationships with key international partners that enhance threat reduction on a global scale. And, it will also support the resilience of the global nonproliferation framework by building partner capacities to enforce the tenants of that framework.

Description:

The Junior Administrative Assistant/Conference Planner will provide all aspects of meeting and conference planning, coordination, and execution (for both local and overseas events) to include identification of stakeholders, provision or advance booking of appropriate meeting space, accommodations, airport transfers and ground transportation, as necessary, timely preparation and delivery of meeting invitations and letters of invitation, preparation of agendas, briefing materials, and bilingual name tents and name badges, and writing and distributing meeting notes and action items.

Additional Responsibilities Include, but are not Limited To:

• Assists in the planning, editing, researching, and coordinating of the production of collateral materials such as product brochures, data sheets, videos, gifts, and mementos.


• Schedules, arranges, and organizes and coordinates conference presentations.


• Checks all conference rooms and ensures Audio Visual equipment is set according to standards.


• Maintains working knowledge of all products and support material for interface with internal customers.


• Finalize all planning details with internal customers and communicate to others as necessary.


• May attend other conferences and events in support of team and other internal customers.


• May track information in an internal database and run related reports.


• Assist with proposal development, if necessary.


• Perform other duties, as assigned.

Experience:

• Three (0) to three (3) years' related experience.
• Must have knowledge of conference planning and execution.
  • Knowledge of or experience with providing all aspects of meeting and conference planning coordination and execution for local and overseas events.

Education:

• Bachelor's degree.
  • Major in Communications or Marketing desired.

Other Required Skills & Abilities:

• Must be able to effectively communicate with customer and fulfill all duties and responsibilities as listed in the contract.
• Must be proficient in Microsoft Office suite including, but not limited to: Word, PowerPoint, Excel, and Outlook.
• Must be capable of working independently with oversite.

Security Clearance:

• Secret security clearance required.
  • Top Secret security clearance highly desired.

US Citizenship: This position supports a U.S. Government Contract whose terms require Sawdey Solution Services to staff it only with U.S. Citizens.