Administrative Assistant at Gulfside Supply, Inc. dba Gulfeagle Supply in Venice, Florida

Job Description:

ADMINISTRATIVE ASSISTANT

Job Summary:

 

This position is responsible to provide prompt, professional, courteous service to all walk-in and telephone customers and direct them as needed.  This position is critically important to making customers feel welcome, helping them with questions or information, or directing them to appropriate location personnel.  This position will also handle all administrative coordination of quotes and job paperwork, delivery packages and system tracking files.

Responsibilities:

• Responsible for serving customers by greeting them professionally and enthusiastically as they enter the facility, or by speaking with them on the phone, directing internal and external customers to the appropriate areas and personnel depending on their needs


• Coordinate information tracking and organization for all incoming quotes and orders, assigning folders and tracking numbers as appropriate, scheduling for quoting or designing work that is needed


• Communicating and providing information about quotes or jobs to internal and external customers


• Responsible for serving both internal and external customers in a professional, courteous manner; also being professional in appearance and communication


• Coordinating sealed drawings from Alpine, providing copies as needed to sales or customers, filing copies in job folders appropriately


• Creating tickets for jobs in computer system, collecting deposits/payments for cash customers


• Creating purchase orders, coordinating special order purchases of beams, hangers or plates as needed or directed by management, receiving special order or stock inventory in system


• Assist with purchasing office supplies, first aid supplies, or any other administrative or clerical tasks as needed


• Any other tasks as assigned by management

**All new hires must complete pre-employment background check and drug test**

Skills Needed:

• Be able to communicate professionally and clearly in English- reading, speaking and writing


• Have a basic knowledge of products that Kimal sells (doors, moldings, windows, trusses, lumber, etc.)

Education:

• High school diploma or general education degree (GED), ability to use Microsoft Excel.

Physical Demands:

 

The physical demands described here are representative of those that must be met to successfully perform the essential functions of this job.

• Regularly required to walk, see, talk and hear.  Often required to stand, climb or balance, and to stoop, kneel, crouch, or sit.  


• Regularly required to lift to 10 pounds. Often required to lift up to 25lbs, and occasionally required to lift up to 50lbs.


• Regularly required to see clearly with close vision, distance vision, peripheral vision, and depth perception.

Competitive Benefits Package:

 

• 401(K) Retirement Plan including Employer Match


• Paid Vacation, Sick and Holidays


• Health Insurance - Medical, Dental & Vision


• Life, AD&D, Short & Long-Term Disability


• Health & Wellness Programs


• Flexible Spending Accounts


• Health Savings Accounts

• Employee Discount Programs

This Job Summary indicates the general nature and level of work expected of the incumbent(s). It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent(s) may be asked to perform other duties as requested. Kimal Lumber is an Equal Opportunity Employer. We do not discriminate based on race, religion, age, gender, national origin, sexual orientation, disability, or veteran status.

All duties and responsibilities are essential job functions and requirements and are subjected to possible modification to reasonably accommodate individuals with disabilit