The Internal Control Analyst reports to the Director of Internal Control. This position has no other direct reports to manage. The Internal Control Analyst works cross functionally, in a matrix environment, with business, staff and plant personnel to accomplish:
Internal Control activities - validation of Process / Procedure Summaries and annual testing
Liaison between Paris based Internal Audit teams and auditees
IS&T systems' security
Detection / prevention of fraud
This position is responsible for conducting Internal Control activities at Corporate Headquarters, Plant locations and R&D facilities, including analyzing current policies/procedures/controls to define and prioritize control requirements, conducting training and, where necessary, recommending improvements to enhance compliance within the organization. This position will participate in developing and managing techniques to understand how fraudulent activity is concealed within financial data and build strategies to correlate data red flags with investigations. This position is dedicated to enhance the consistency of practices, procedures and controls within the Finance function at corporate and Business Unit level, as well as compliance with legislation and control requirements. This position also liaises with other internal audits as required by parent company and other outside audit agencies.
Scope of organization = $2.5 Billion NA regional chemical company with nine operating business units. This includes 32 facilities in the US, Canada, Mexico and Brazil and around 2,400 people.
Key Activities and Responsibilities
Internal Compliance and Controls (80%)
Identifies and develops compliance and control requirements and testing methods for Arkema Inc. to ensure the effectiveness of corporate controls over financial business processes (Sarbanes-Oxley, LSF).
Manages the self-assessment of over 200 tests of new and existing controls.
Identifies control deficiencies to process owners and if necessary coordinates remediation efforts.
Reports to Director of Internal Control on development of summaries, self-assessment results, remediation efforts and re-testing until positive results are achieved.
Coordinates the Delegation of Approval Authority activity in conjunction with the Law Department's oversight of the Delegation of Signatory Authority.(moved from another area in old JD to this area)
Promotes a culture of internal control via presentations, communications and training.
Defines, communicates and coordinates internal controls for proposed new and improved business processes throughout the organization to increase efficiencies and control, and reduce fraud risk.
Fraud Reviews (10%)
Utilizes data analytics exploration directed at the detection of fraud throughout all of Arkema Inc.
Develops fraud scenarios within the risk assessment.
Identifies transactions / activities that trigger further investigation by searching for evidence that is consistent with a fraud data profile.
Assists in investigations with input from Legal, Accounting, Finance and Supply Chain departments.
Conducts audits of Purchasing Card and Travel & Expense programs including follow up communications with auditees and managers to correct policy deviations.
Coordinate a predictable response to allegations of fraud to provide thorough and timely results for management
Implement fraud detection tools and technology to detect and prevent fraud (moved from another area in old JD to this area)
Internal Audits (10%)
Point of contact for Internal Audit teams visiting US sites.
Assists with clarifying internal audit requests and coordinating, where necessary, with internal audit teams and Arkema sites to ensure information is being provided.
Coordinates follow up after completion of engagements to ensure action plans are completed and recommendations are implemented timely
Context and Environment
Occasional travel domestically and internationally as needed - approximately 10%
May require working outside of normal business hours to meet deadlines
Supports the site HES policy and complies with all regulatory and internal requirements
Participates in HES activities provided by site management and Arkema Inc. (e.g., Behavioral Base Safety, SafeStart, etc.)
Supports and promotes the reporting of all health, safety, environmental, near-miss, accident or injury incidents
BA/BS in Accounting/Finance or equivalent related degree required.
Minimum of 3 years of experience, in accounting, financial reporting, internal/external audit or business governance.
Experience with writing and/or reviewing policies or official corporate documents.
Previous knowledge of Finance, Accounting, compliance and internal controls to develop, make recommendations for and validate policies and internal controls where required
Strong Microsoft Office skills (Word, Excel, PowerPoint, Access).
Working knowledge of SAP preferred
Strong written and verbal communication skills, including ability to follow up and escalate information timely.
Ability to build strong business relationships, operating with a client service and partnership focus
Strong analytical skills and decision making capabilities
Proven ability to interact with and make presentations to senior and executive level management and cross functional teams
Proven ability to prioritize and lead projects and to complete them within defined scope, budget and timeframe.
Operates with integrity and high degree of confidentiality with intellectual property, technology and other confidential information/knowledge acquired in position.
Demonstrates proactive interest and ability in solving problems and best ways to approach tasks
Demonstrated ability to gain feedback and support when presenting new ideas
Building on its unique set of expertise in materials science, Arkema offers a portfolio of first-class technologies to address ever-growing demand for new and sustainable materials. With the ambition to become in 2024 a pure player in Specialty Materials, the Group is structured into three complementary, resilient and highly innovative segments dedicated to Specialty Materials - Adhesive Solutions, Advanced Materials, and Coating Solutions - accounting for some 80% of Group sales, and a well-positioned and competitive Intermediates segment. Arkema offers cutting-edge technological solutions to meet the challenges of, among other things, new energies, access to water, recycling, urbanization and mobility, and fosters a permanent dialogue with all its stakeholders. The Group reported sales of 8.7 billion ($9.7 billion) in 2019, and operates in 55 countries with 20,500 employees worldwide.
The diversity of its employees is an asset that the Arkema group wants to preserve. Its non-discrimination policy applies to recruitment, salary levels and career management.The Arkema group is committed to ensuring diversity among its employees.
Arkema Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Arkema Inc. complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence.