Job Description:

Description

About Us:

S.A. Comunale has been a local industry leader for end-to-end mechanical, fire protection and HVAC services for nearly 100 years.

We offer our clients significant financial strength, unmatched bonding capability, an award-winning safety program, and large-scale purchasing power.

With 12 locations and over 950 employees, including 600 skilled tradesmen throughout Ohio, Pennsylvania, New Jersey, Maryland, and West Virginia, S.A. Comunale can work in virtually every market sector and facility type.

Job Title: Administrative Assistant - Fabrication Shop

The primary function of this role is to provide administrative support to the Fabrication Shop Manager and staff. This position reports to the Fabrication Shop Manager and will require a close working relationship with all Fabrication Shop staff when needed.

This job requires the ability and desire to work in a fast-paced multi-tasked environment with a focus towards administration, organization, reporting, and data management.

Essential Duties / Responsibilities:

Perform basic troubleshooting of wet based fire systems, and describe them to owners and service managers for repairs.

• Provide complete administrative support services for the Fabrication Shop.


• Create and process purchase orders for the fabrication shop and maintenance department.


• Assist in inventory tracking.


• Assist in the entering and tracking of fab shop and driver payroll.


• Assist in entering and maintaining job entries in production database(s) (FMS, CRM, ERP, Pick, TCMS).


• Enter and maintain fab shop employee attendance files.


• Assist in the print and assembly of driver's delivery packets.


• Maintain contact list and addresses for shop employees and drivers.


• Assist in obtaining job site blue prints and send to job sites.


• Assist in invoice paperwork for workers from temp agencies.


• Distribute incoming mail.


• Maintain FMS updates.


• Review "Jobs in Design Report' and contact those necessary for updates.


• Review "Job Board Tracker" and update shop schedule(s) as necessary.


• Attend meetings, record meeting notes and update date action items.


• Any general administrative tasks assigned by management.

Qualifications:

To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education / Work Experience:

• High school diploma or GED is required.


• 3+ years of previous administrative experience is required.


• Previous experience in a manufacturing environment is a plus.


• Previous experience in the construction or fleet industry is a plus.

Computer Skills:

• Computer Skills: Significant experience with Microsoft Office applications (e.g., Word, Excel, PowerPoint).

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.

Qualifications

EducationTechnical/other training (preferred)
High School (required)
ExperiencePrevious manufacturing experience. (preferred)
Previous experience in the construction industry. (preferred)
3 years: Administrative experience. (required)



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