Contract Administrator-Parsippany, NJ at Tilcon New York, Inc in parsippany, New Jersey

Job Description:

 

 

Job ID:  315518

 

Safety, Integrity, Quality are the foundation or core values on which Tilcon New York Inc., a CRH company operates.  Located in New York and New Jersey, Tilcon New York Inc. is an integrated materials company with multiple quarry locations, water terminals, heavy highway construction division, asphalt and recycle plants.  Tilcon manufactures sells and ships, made in the USA, products of crushed stone, asphalt, sand, gravel and recycled materials throughout New York, New Jersey, and some areas of Pennsylvania.  Growth opportunity, professional development and a culture of support and resources are provided to each employee for their personal growth and success within Tilcon New York Inc., and CRH.

 

 

Position Overview

The Construction Contract Administrator performs duties related to Construction Dept. and provides support to achieve operational goals.

 

Roles and Responsibilities

Essential Duties and Functions

• Lead and uphold TNY values


• Reinforce and lead by example on TNY safety culture


• Promote and enforce TNY and CRH Safety Practices


• Maintain job records


• Perform cost-accounting work and performance analysis for construction projects
  
  
  
  • Track, review, verify & record quantities / progress units
  
  
  • Prepare, review and analyize daily, weekly & monthly construction job cost reports
  
  
  • Review performance & variance from job budgets
  
  
  
  


• Set up new jobs in Viewpoint using estimating system reports. Edit and format set ups to correctly drive daily P&L and month end reports. Maintain and edit set ups as needed for change orders, etc.


• Complete job billing process including Viewpoint entries & all documents / forms required by customer or by contract


• Track job payments, take lead role in collections of job billings


• Subcontractor agreements, set ups, payments


• Complete sales order (job set up) in point of sale software


• Review material sales reports daily for price, phase & job errors. Request corrections as necessary. Prepare correction work order request when required.


• Work closely with entire construction team. Provide job support, progress & performance information to project supervisors.


• Work with all other departments as needed.


• Work with construction managers, estimating and department managers to support the monthly close process, preparation of job reports, sales data, cost data & performance reports, forecasts, budgets etc.


• Provide month end close support to billing department including trouble shooting as required


• Timesheet review


• General office duties


• Includes daytime, plus evening and weekend phone calls from time to time


• Regular and predictable attendance at assigned times is required


• Other duties as may be assigned


• Prepare bid documents & prequalifications


• Complete necessary forms as required by project customers


• Field calls from customers, vendors, public

Marginal Duties and Functions

• Assists other departments as requested or assigned

 

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

 

Education/Experience
Required

• High school diploma or general education degree (GED) and four years related experience and/or training

Preferred

• Bachelors degree or equivalent in years of related experience or training


• Experience with procurement tools, processes and systems preferred, but not required


• High level of proficiency with all Microsoft Office applications including Word, Excel, Outlook, and PowerPoint

Work Requirements

• Strict adherence to safety requirements and procedures as outlined in the Employee Handbook


• Skilled and accurate in data entry and data research


• Must be willing to work nights and weekends when required


• Report to the assigned job site ready to begin work at the designated start time


• Willingness to work in a team environment and assist co-workers or supervisors with other duties as required


• Must display a professional and courteous attitude to co-workers, supervisors, and general public at all times

Knowledge/Skill Requirements

• Be able to interact with vendors, employees, and different levels of management


• Must be detail oriented


• Must have strong data entry skills and be proficient in Outlook


• Ability to perform multiple tasks effectively with a focus on timeliness and responsiveness


• Capable of utilizing the internet effectively for research and evaluation


• Excellent communication skills (both oral and written)


• Strong analytical and problem solving skills


• High standard of ethics, integrity, and trust


• Cleanliness & neatness of all equipment, tools, desks, & computers is a must at all times


• Be able to work independently, safely, have strong organization skills, and have a strong work ethic

 

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk and hear. The employee is required to sit, walk and stand for periods of time. The employee is required to use a computer for extended periods of time. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust to focus.

 

Continuous

• Fine motor


• Repetitive motion


• Right


• Left

Frequently

• Bend


• Kneel


• Squat


• Climb


• Stand


• Walk


• Sit


• Reach


• Drive

 

This position requires an employee to lift:
Frequently

• 0-10 lbs.


• 10-25 lbs.

Occasionally

• 25-50 lbs.

 

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This job will require both office work and field work. While performing the duties of this job, the employee occasionally works near moving mechanical parts and in outside weather conditions and is occasionally exposed to wet and/or humid conditions. The noise level in the work environment in the office is usually quiet.

 

Continuous

• Working with others

Frequently

• Hot weather


• Cold weather


• Wet weather


• Moving equipment

Occasionally

• Exposed to noise


• Exposed to high heat

 

Competencies

• Safety, Integrity, Quality – formally and visibly demonstrate support and understanding of CRH and Tilcon’s core values.


• Collaborates - Building partnerships and working collaboratively with others to meet shared objectives.


• Drives Results - Consistently achieving results, even under tough circumstances.


• Cultivates Innovation - Creating new and better ways for the organization to be successful.


• Action Oriented - Taking on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.


• Manages Complexity - Making sense of complex, high quantity, and sometimes contradictory information to effectively solve problems.


• Customer Focus - Building strong customer relationships and delivering customer-centric solutions.


• Resourcefulness - Securing and deploying resources effectively and efficiently.


• Tech Savvy - Anticipating and adopting innovations in business-building digital and technology applications

 

What CRH Americas Offers You

 

• A culture that values opportunity for growth, development and internal promotion


• Highly competitive base pay


• Comprehensive medical, dental and disability benefits programs


• Group retirement savings program


• Health and wellness programs

 

About CRH Americas

 

CRH Americas has a long and proud heritage as one of North America’s largest corporations. We are a proud reflection of the hundreds of family businesses, local and regional companies and mid to large sized enterprises that together form the CRH Americas family. CRH Americas operates with a decentralized, diversified structure, letting you work in a small company environment while having the career opportunities of a large enterprise.

 

CRH Americas is a great place to grow! If you’re up for a rewarding challenge, we invite you to take the first step and apply today! Please complete your online application and profile which will be sent directly to the appropriate Hiring Manager. Thank you for your interest in the CRH Americas family!

 

Tilcon New York Inc. is an Affirmative Action and Equal Opportunity Employer.

 EOE/Vet/Disability--If you want to know more, please click on this link. 

 

 

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