The Project Coordinator II serves as an integral part of the GMP Nucleic Acid Business Unit Project Management team, supporting campaign life cycles with Project Managers and Client Relations. This support role is responsible for mining requisite information for proposal and SOP generation, drafting specification forms, coordinating meetings, assembling agendas, and capturing decisions and actions of internal and client-facing meetings. This position interfaces with multiple departments in order to contribute to the preparation and delivery of high-quality information to clients and internal colleagues for the accurate launch of projects.
Coordinate meetings, assemble agendas and capture decisions and actions through minutes held either internally or with the client
Participate in Qualifying Conversations as necessary to assist in gathering relevant project/program details
Generate Outline Proposals based on information gathered from Qualifying Conversations and supply to relevant Client Relations colleague for delivery to client
Incorporate Questionnaire results into draft preliminary Statements of Work and support finalization
Route approved Statements of Work (SOW) through Adobe Sign for electronic execution by internal and client stakeholders
Manage internal delivery of SOW for use in Manufacturing Specification Form
Assist ASDS Client Relations colleagues with generation of storage and stability proposals, quotations, and protocols as necessary
Upload all executed documents to applicable internal repositories, tracking systems, and spreadsheets with review for accuracy prior to project launch
Maintain documentation in accordance with GDP and internal SOPs
Assist with revision of previously-executed documents as necessary
Work with Client Relations and Project Management, and other stakeholders as necessary, on continual documentation process improvements
Assemble and update project campaign timelines (Gantt charts)
Process quotes and create sales orders and lot numbers
Complete and coordinate execution of shipping documentation and timing of packaging and delivery between the client and Aldevron Shipping; including providing tracking information and any shipment temperature logger data
Ensure fulfillment of invoicing is executed properly based on either milestone delivery or as determined by project campaign requirements
Contribute to continuous improvement initiatives
Identify and appropriately escalate issues within a timely manner
Excellent attention to detail
Highly organized with effective time management skills
Must be able to effectively communicate, both in writing and verbally
Ability to effectively communicate and interact with a cross functional team
Knowledge of GMP or similarly regulated processes
Possess a thorough understanding of Aldevron product manufacturing from initiation through release capabilities.
Good listening skills
Ability to effectively capture decisions, actions and outcomes from meetings with appropriate follow up
Ability, willingness, and drive to learn new skills and tools
Ability to resolve and/or escalate issues internally and externally a timely fashion and to proper participants.
Ability to communicate difficult and sensitive information tactfully
Ability to work effectively both independently and part of a team
Able to successfully prioritize and manage multiple deadlines while providing high-quality deliverables
Ability to maintain confidentiality
B.S. required; scientific degree preferred
2 years of experience in a related position required
1 year of experience in a biotechnology, pharmaceutical, or medical device related field preferred
Experience within a regulated environment (GMP, FDA, ICH) preferred
Join Us Today!
Join a team committed to making lives better. Aldevron provides high-quality plasmid DNA, proteins, enzymes, antibodies, and other biologics to help our partners achieve significant breakthroughs for a variety of life science applications.
If you would like to thank someone for referring you to this role, please apply at www.aldevron.com/careers, and include their first and last name as a referral source!
Aldevron is committed to equal opportunity for all employees and applicants. We are committed to creating a diverse workforce and consider all qualified applicants without regard to race, religion, color, sex, national origin, age, sexual orientation, gender identify, or protected veteran status among other factors.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)