Administrative Assistant- Service Department at United Engines LLC in Oklahoma City, Oklahoma

Job Description:

 
 

United Engines is a global manufacturer and service provider for transmissions, generators and diesel and truck engines. For over 75 years, we have been providing customers with components for virtually every make and model of residential, commercial and industrial generators and we have been manufacturing and servicing transmissions for over 50 years.

Partnering with Detroit, MTU, Allison and Isuzu Diesel, United Engines is a one-stop depot for genuine manufactured engine parts and services. All of United Engine’s technicians are factory-trained and certified.

United Engines takes pride in meeting customer’s expectations by having the necessary parts in stock and keeping their turnaround time to a minimum, helping vehicles get back on the road and performing optimally.

United Engines is a multi-year gold recipient of the Allison PRP Program and is headquartered in Oklahoma City.

OUR LOCATIONS

United Engines Oklahoma City | (405) 947-3321 | 5555 W Reno Ave, Oklahoma City, OK 73127

United Engines Tulsa | (918) 627-8080 | 7454 E 41st St, Tulsa, OK 74145

United Engines Little Rock | (501) 562-5565 | 9401 I-30, Little Rock, AR 72209

United Engines Shreveport | (318) 635-8022 | 7255 Greenwood Rd, Shreveport, LA 71119

 

 

Administrative Assistant - Service Department

Essential Duties and Responsibilities include the following. Any one position may not include all of the listed duties, nor do all of the listed examples include all tasks which may be found in positions within this classification.

• Answer telephones and transfer to appropriate staff member.


• Meet and greet clients and visitors.


• Create and modify documents using designated computer software.


• Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing.


• Maintain hard copy and electronic filing system.


• Sign for and distribute UPS/Fed Ex/Airborne packages.


• Research, price, and purchase supplies.


• Coordinate and maintain records for staff office space, phones, parking, company credit cards and office keys.


• Setup and coordinate meetings and conferences.


• Maintain and distribute staff weekly schedules.


• Collect and maintain PC inventory.


• Support staff in assigned project based work.

• Maintain a strong, personal commitment to the safety culture.


• All other duties as assigned.

Competencies

To perform the job successfully, an individual should demonstrate the following competencies:

• Demonstrates quality work through accuracy, thoroughness and attention to detail.


• Exhibits efficiency in problem solving by identifying and resolving problems in a timely manner to meet established customer deadlines.


• Strives to continuously build knowledge and skills and share expertise with others.


• Commitment to a standard of excellence in customer service.


• Shows adaptability by effectively responding to frequent change, delays, or unexpected events.


• Exhibits superior dependability by consistently arriving to work on time and as scheduled.


• Contributes to building a positive team environment through commitment, respect and communication.


• Demonstrates professionalism by acting with integrity, high moral standards and personal accountability.


• Shows organizational support by consistently following policy and procedures.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.                   

• High school diploma or general education degree (GED) or equivalent combination of education and experience.


• Experience working with customers, vendors and all levels of an organization is preferred.


• Ability to utilize desktop computer systems, hardware and operating systems (i.e. MS Word, MS Excel, MS Access, MS Outlook, Internet Navigation, 10-key touch, Minimum 40 WPM).

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to lift up to 25lbs.


• Ability to sit for long periods of time.


• Work in air conditioned office, outside and workshop.


• Will be required on occasion to work more than 8 hours on one shift.


• Requires occasional bending, stooping, lifting and carrying.


• Reaching or handling with arms, hands and fingers.


• Manual dexterity sufficient to work with fingers (i.e. frequent typing)


• Normal vision with or without corrective lenses.

See job description