Real Estate Operations Coordinator at Welltower Inc in Dallas, Texas

Job Description:

COMPANY OVERVIEW

Welltower Inc. (NYSE: WELL), an S&P 500 company headquartered in Toledo, Ohio, is driving the transformation of healthcare infrastructure. With an enterprise value of over $40B, Welltower is the world’s largest healthcare real estate investment trust (REIT). Concentrated in major, high-growth markets throughout the United States, Canada, and the United Kingdom, Welltower delivers the health care infrastructure necessary to facilitate better treatment at lower costs and keep patients out of the hospital. We provide real estate capital to leading seniors housing operators, post-acute care providers, and health systems, enabling these companies to grow, innovate, and ultimately provide better care. Our impact will be profound as we advance our work, our mission, and continue to assemble a diverse, talented, performance-focused team of employees.

JOB SUMMARY

Primarily supports Finance Operations group with a wide range of administrative and operational functions of the Outpatient Medical (OM) platform, Real Estate Services (RES) Finance, as well as delivering the OM Service Promise. Has the ability to proactively solve problems, utilize good judgment in planning activities, communicate effectively and conduct themselves in a professional manner.

KEY RESPONSIBILITIES

1. Support Outpatient Medical Finance Operations team with operational issues, general administrative duties and Portfolio management, as needed, to ensure all aspects function in a smooth and efficient manner.


2. Manage Portfolio calendar and events. Support Finance Operations Leaders in scheduling, arrangement, and preparation of portfolio or OM platform meetings, trainings, events, and other distributed materials. Coordinate with Welltower personnel, tenants, and vendors to ensure meetings, trainings, and events are executed in a professional and timely manner.


3. Maintain excellent relationships with Welltower leadership and team members, partners, owners, vendors and contractors via telephone, in-person, and electronic communication.


4. Maintain/manage all related Portfolio manuals, files, computer files, and Portfolio contracts. Ensure electronic filing system is organized and maintained for Portfolio assets and specialty projects.


5. Compile property level data and consolidate to create portfolio reporting. Work cross functionally to ensure accuracy in portfolio financial reporting requirements.


6. Review proposals and complete contracts for Portfolio projects and services at the properties. Ongoing maintenance of National Contracts to ensure invoices adhere to contracts and are updated accordingly with acquisitions and dispositions.


7. Research, review, code and process vendor payments, including Portfolio vendors, and process expense reports Code and submit expenses in Concur and Tungsten.


8. Review all software system information to highlight compliance to company standards and report any deficiencies to the Finance Operations Leader.


9. Support Finance Operations with the collection and aggregation of data pertaining to cost, quality, schedules and customer service metrics. Compose written descriptions of results.


10. Perform high-level administrative work including frequent complex and confidential items. Organizing, scheduling, coordinating, researching, compiling, and exchanging information. Also, will involve developing help tools to support meetings, training events and/or policies and procedures.


11. Track and document results pertaining to utility, real estate tax, purchasing and other initiatives involving the entire OM platform.
    

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of this employee for this job.  Duties, responsibilities, and activities may change at any time with or without notice.

COMPETENCIES

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  Drives Results – Consistently achieves results, even under tough circumstances.


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  Self Development – Shows personal commitment and takes action to continuously improve.


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  Instills Trust/Values Differences – Gains the confidence and trust of others through honesty, integrity, and authenticity. Recognizes the value that different perspectives bring to an organization.


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  Collaborates – Works cooperatively and partners with others to get work done.


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  Delivers Results – Takes on work with a sense of urgency and accountability.

TRAVEL

Some out-of-area and overnight travel may be expected.

MINIMUM REQUIREMENTS

Experience: Minimum of five (5) years’ experience in accounting and administrative work. Previous property management experience preferred. Experience in reading and interpreting real estate leases/contracts preferred. Real estate knowledge preferred. 

Education: Associates or Bachelor’s degree in business administration or relevant work experience in similar field.

 

 

Applicants must be able to pass a pre-employment drug screen.

Welltower is committed to leveraging the talent of a diverse workforce to create great opportunities for our business and our people. EOE/AA. Minority/Female/Sexual Orientation/Gender Identity/Disability/Vet

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

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