Transaction Coordinator at Guild Mortgage Company LLC in Harrison, Arkansas

Job Description:

Guild Mortgage Company, closing loans and opening doors since 1960. As a mortgage banking firm we are dedicated to serving the home owner/buyer. Our goal is to provide affordable home financing for our customers, utilizing the best terms available while providing a level of professionalism and service unsurpassed in the lending industry.

Position Summary

The Transaction Coordinator plays an important role in the organization by performing, under direct supervision, a number of activities related to assisting originators build complete loan files for submission.  This role may perform Lead to Contract and/or Contract to Close duties.

Essential Functions

Lead to Contract duties:

• Assist originator in appointment setting with prospective and new applicants.


• Provide new lead call backs within 20 minutes and maintain a 35% conversion rate from lead to appointment.


• Provide administrative support managing various client databases (lead tracker, MyCircle, Zillow, etc.). Send new clients online pre-qualification link on behalf of originator.


• Pull and prep web applications and other administrative based duties, including updating credit reports and AUS findings, for licensed teammates.


• Set and confirm appointments for the originator and manage calendar.


• Prepare and send thank you cards to referral sources and new clients.


• Act as a point of contact for the customer and referral source, keeping them informed throughout the process, subject to the limitations as set forth in Guild’s SAFE Act and Consumer Privacy/Safeguarding in Information policies.


• Run credit on loans assigned to an originator.


• Request status updates from pre-approved clients and referral sources (weekly TBD calls).


• Contact expired, pre-approved clients to gather necessary documentation for licensed teammates to update pre-approval documentation and/or letters.


• Provide marketing support by coordinating, creating, obtaining compliance approval, tracking, and distributing advertising materials as needed.


• Manage monthly compliance-approved email marketing to realtors.

Contract to Close duties:

• Monitor key dates related to loan transactions and respond accordingly.


• Send loan forms, disclosures agreements, and other supporting documentation to customers for completion and signature; manage the collection of completed documents accordingly.


• Manage assigned originator's database; tracking active loan(s) and entering data as needed.


• Maintain customer contact to ensure follow-up of loan application and answer basic customer inquiries, providing quality customer service, subject to Guild’s SAFE Act policy.).


• Provide administrative support in the collection and preparation of submitting loan application with supporting documentation to processing.


• Order out 4506T, SSA, Credit Supplements, AccountCheck and Work Number as needed.


• Prepare and submit loan applications to processing, helping to resolve any subsequent file issues and escalating processor conditions as required assisting processor in clearing any conditions placed on loan(s).


• Provide any necessary administrative assistance through production and underwriting process.


• Provide status updates to referral sources on active loans, subject to Guild’s policies on Consumer Privacy and Safeguarding of Information.

Additional common duties:

• Subject to the limitations set forth in Guild’s SAFE Act policy, collect supporting documentation from customer, gathering necessary documentation for pre-approval.


• Maintain referral source relationships through quick response time and excellent custom service.


• Keep up to date with company approved programs and software systems; implement and execute new systems for team and clients.


• Answer customer inquiries related to active loan, and/or loan application status.


• May provide clerical and administrative support on an as needed basis.


• Per law and/or company practice, this role is prohibited from submitting documents to underwriting; assisting borrowers with the completion of their application or explanation of documents, loan programs, or qualification criteria and quoting rates.


• Per company policy and investor guidelines: this role is prohibited from ordering written (non-third party) employment, income, deposit, mortgage or rental verifications under any circumstances. This also includes:


• Acting as a primary point of contact for the customer, and keeping the customer informed throughout the process.


• Assisting Originator with obtaining an accurate and thorough 1003.


• Analyzing customer’s credit and financial scenario and determining appropriate loan product(s).


• Pricing loan in accordance with Guild’s policies and communicating fees to operations team.


• Quoting rates and making commitments regarding locking to customer.


• Discussing product features with customer.

Qualifications

• High school diploma or equivalent preferred, along with a minimum of one year total experience in Mortgage lending or related field.


• Does not require an active MLO licensing.


• Ability to manage multiple priorities; strong detail orientation and highly organized.


• Works with a strong sense of urgency and responsiveness.


• Passionate about delivering excellence in customer service.


• Demonstrated patience and professionalism when interacting with both internal and external customers.


• Proficiency with data entry, PDF software programs, Microsoft Word, and Excel required.


• Strong verbal and written communication skills. Basic math skills.


• Ethical, with a commitment to company values.

Supervision

• No direct or indirect reports.


• Low level of independent judgment and discretion used in decision-making; executes standard core job responsibilities with only minor variation and escalates more complex issues for advice and resolution.


• Travel: 0%

Requirements

• Physical: Work is primarily sedentary; mobility in an office setting.


• Manual Dexterity: Frequent use of computer keyboard and mouse.


• Audio/Visual: Ability to accurately interpret sounds and associated meanings at a volume consistent with interpersonal conversation. Regularly required to accurately perceive, distinguish and interpret information received visually and through audio; e.g., words, numbers and other data broadcasted aloud/viewed on a screen, as well as print and other media.


• Environmental: Office environment – no substantial exposure to adverse environmental conditions.

Guild offers a pleasant work environment, competitive compensation and excellent benefits package; including medical, dental, vision, life insurance, AD&D, LTD and 401(k) with employer match.

Guild Mortgage Company is an Equal Opportunity Employer.

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