Job Description:

Job Title

Office Services Representative

Job Description Summary

Accountable for providing exceptional and positive contact with employees, customers and vendors, directing them to the appropriate contact and effectively accomplishing clerical duties assigned

Job Description

Roles and responsibilities:

* Responsible for general office service and clerical duties.

* Compose and word processes routine correspondence and memoranda using MS word.

* Compose statistical reports including tables and text using excel.

* Assist the facilities team in scheduling, setting up and administering functions scheduled at the facility.

* Depending on location and business need may have primary responsibility for one of the three follow areas and assist in the other areas:

* Receptionist duties -

* Answer and route phone calls to appropriate employee, providing information where needed.

* Take phone or visitor messages and deliver to appropriate individual by phone, e-mail or page.

* Make page announcements when needed.

* Office Duties

* Order, maintain and secure all office supplies.

* Conduct inventory of supply rooms weekly for needed supplies and update Supervisor of depleted items.

* Schedule copy machine repair and follow through to ensure completion. Maintain copy paper and supplies.

* Assist with the set up and maintenance of the office furniture for employees

* Ensure proper operation of break room equipment

* Ensure distribution, proper routing and tracking of interoffice and overnight mail.

• Deliver and track Uniforms

* Mailroom duties

* Handle all incoming and outgoing mail including proper postage and internal and external mail delivery

* Scan in and deliver packages from companies such as FedEx, UPS, etc.

* Ensure that designated locations throughout the building have stock of certified slips, envelopes, shipping forms.

* Assist print shop and other office services personnel with special projects as needed.

* Update mailboxes and mail distribution lists as new employees are hired and employees leave the company/facility

* Perform other related duties as required for business needs.

Experience:

* High school diploma or equivalency required

* At least 1 year(s) experience in office/facility services required

* Must be proficient in MS office suite, including MS outlook

* Must be personable and a good communicator to work effectively across departments

* Must have valid driver license with an insurable driving record

* Must be able to multi-task, be flexible and work in team - environment

* Must demonstrate a sense of urgency in order to meet timelines

C&W Services is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, sexual orientation, gender identity, protected veteran status or any other characteristic protected by law.

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