The Field Services Assistant is responsible for coordination of the Field Services support functions. This involves working closely with Field Services Managers to insure all administrative activity is current and accurate, develop and maintain field equipment inventory and databases, coordinate all orders, maintain purchase orders and distribute equipment tracking reports, perform Plant Record and Trouble/Repair/Dispatch systems tasks, provide support to Field Services teams, and also support project management duties and distribute status of projects to team on a regular basis.
TDS Telecommunications LLC (TDS Telecom/TDS) delivers high-speed internet, TV entertainment, and phone services to nearly 1,000 rural, suburban, and metropolitan communities across the U.S. With 1.2 million connections, TDS is a rapidly growing technology company. Powered by fiber-optics and new industry-leading technologies, TDS delivers up to 1 Gigabit internet speeds and offers internet-protocol based TV entertainment solutions along with traditional phone services. TDS also offers businesses VoIP advanced communications solutions, dedicated internet service, data networking, and hosted-managed services. Visit tdstelecom.com.
TDS Telecom, headquartered in Madison, Wis., employs 2,900 people and is a subsidiary of Telephone and Data Systems, Inc. [NYSE: TDS], a Fortune 1000 company. Founded in 1969, TDS Inc. employs 9,100 people and has approximately six million connections nationwide through its businesses U.S. Cellular, TDS Telecom, OneNeck IT Solutions LLC, and TDS Broadband Service. TDS Inc. has been named to several Forbes lists, including America's Best Employers for Diversity, Best Large Employers, and Best Employers for Women. Visit tdsinc.com.
Performs Inventory & Supplies duties such as repair & returns, orders & processes orders for regulated & deregulated items, tracks regulated & deregulated inventory, maintains appropriate inventory levels utilizing the mailbox and web tools (e.g., Inventory Use & Transfer Application, etc.), Plant Record Systems, SAP and other TDS applications as appropriate. Inventory responsibilities include: warehouse, vehicles, in process orders, repairs & delinquent shipments which includes the physical loading and unloading of all shipments. Establishes and maintains a tracking database, tracks delinquent shipments, tracks TDS projects, and maintains an accurate log of all purchase orders specific to Field Services. This includes working directly with Finance to maintain accurate and appropriate inventory levels
Performs Plant Record Systems tasks such as distributes field tasks to appropriate collocates and co-folders, prepares initial Site Survey checklists and sends to dispatch folder. Follows up on installs and retrievals from assigned field tasks. Monitors FSA (Field Services Assistant) order queue and creates projects. Follows up on reports from SAP for open and closed project
Performs Trouble/Repair/Dispatch Systems tasks which includes act as Queue Administrator, runs weekly/monthly performance reports, sets tickets in progress, provides trouble/repair/dispatch ticket and service order information to Field Services Technicians (FSTs) and assigns duties to workforce based on manpower & customer demands
Provides single point of contact for Vendors, Procurement and Finance groups & orders equipment using SAP and other methods
Supports Field Services teams with miscellaneous duties such as scheduling meetings for team and with vendors, sending all approved invoices to Accounts Payable, scheduling of technicians for coverage areas and cuts, maintenance of dispatch folder, assigning and maintaining logs for test equipment and tools, ordering and canceling access keys, returning equipment, maintaining repair and vehicle logs, updating contact list and all other associated coordinated activities. Additional duties include documenting and tracking all manual bills in assigned territory as well as maintaining records/tracking system including purchase orders, inventory control, vehicle tracking; maintaining office supplies & shipping out items to be repaired; maintaining vacation schedule and FST calendar in assigned territory
2 + years administrative support with internal and external customer experience OR current military service, or prior military service with honorable discharge.
Must have and maintain a valid driver's license.
Must follow the TDS attendance guidelines in order to meet TDS's business needs including but not limited to our obligations to our customers and to our customers' needs.
Must possess, or have the ability to gain a Forklift Certification upon hire
Associate degree or higher a plus
Ability to manage multiple projects simultaneously and take on increasing responsibilities as they evolve over time
Knowledge of Microsoft Office Suite products; preferably to include Access Database
Understanding of telecommunications industry
Understanding of telecommunication products and services
Ability to adapt to rapid changes
Excellent interpersonal communication skills (e.g., verbal, written, listening)
Problem solving skills (e.g., customer complaints, troubleshooting)
Multi-task management skills
PC computer skills
Time management skills
As a part of your total compensation, #TDS provides a comprehensive, competitive benefit package. The benefit plans address both the immediate and long term needs that you and your family may have. For an overview of what we have to offer for full-time employees including vacation, health benefits and retirement options please click here.
At TDS, we embrace Equal Employment Opportunity by valuing our differences and consider all qualified applicants without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran or any other status protected by law. To learn about our diversity & inclusion philosophy and culture, click here!