Grant Manager at Public Health Foundation Enterprises, In in San Leandro, California

Job Description:

Working independently, but under the general direction of the Public Health Finance Director, the Grant Manager will provide program planning, technical assistance, review and evaluation functions to direct client service delivery programs where such services are provided by community-based organizations (CBO's), contract service providers and/or County staff; to provide professional financial and administrative services to the unit to which assigned; to act as County liaison with service providers and ensure that program regulations and procedures are followed; and to do related work as required.

ESSENTIAL FUNCTIONS

• Monitors the programmatic activities of community contractors.


• Prepares grant or other funding requests for award, renewal, maintenance, and monitoring of sub-contracts in the areas of Contact Investigation (CI)/Contact Testing (CT), testing, vaccinations, and community engagement.


• Negotiates programmatic agreements with Federal, governmental, and private funding sources, and in monitoring program compliance with applicable regulations.


• Develops, implements, and monitors program policies and procedures.


• Serves as the System Administrator for the management information systems relevant to each program which entails system design, data collection and analysis as well as trouble shooting.


• Prepares and submits progress reports to funders.


• Provides supervision to ancillary Program staff as needed.


• Responsible for coordinating and monitoring the fiscal activities of approximately three funding sources.


• Assists in negotiating fiscal agreements with Federal, governmental, and private funding sources, and in monitoring program compliance with applicable regulations.


• Participates in funding identification and development, proposal preparation and submission, if and as needed.


• Independently prepares and submits interim and year-end financial reports to funders.


• Independently prepares annual maintenance of effort budgets, as well as develops and maintains generally accepted accounting controls in concert with those of the Public Health Department’s Finance and Administration Unit.


• Acts as the programmatic/fiscal between the County and various service providers; provides coordination among community-based organizations and other service providers, County departments, State or other funding sources and community or business organizations.


• Reviews budgets, fiscal reports, and assembles report packages for submission to the State or the Federal government by the mandated deadline.


• Reviews and prepares invoices for submission to the State or the Federal government by the mandated deadline.


• Maintains files and records and prepares and submits financial reports; answers questions and provides information during monitoring and auditing processes.

NON-ESSENTIAL FUNCTIONS

• Performs other duties as required or assigned

JOB QUALIFICATIONS

• Ability to work independently and as part of a team.

• Knowledge of Principles, practices, funding sources and administrative requirements in the program area to which assigned.


• Knowledge of Principles and practices of program planning and evaluation.


• Knowledge of Principles and practices of direct client service delivery.


• Knowledge of Practices and techniques of programmatic analysis and report preparation.


• Knowledge of Computer applications related to the work.


• Knowledge of Office administrative practices and procedures, including records management and the operation of standard office equipment.


• Knowledge of Applicable federal, state and local laws, rules and regulations.


• Knowledge of Budgetary, financial record-keeping and auditing techniques.


• Knowledge of Basic general administrative support practices, including business management.


• Knowledge of Basic principles and practices of contract and grant administration.


• Experience with a high-level knowledge of use of Microsoft Office software (e.g., Outlook, Word, PowerPoint, Excel)

Education/Experience

• Bachelor’s Degree in business, public administration, social science, or related field, required.


• Two to three years of professional-level or supervisory work in program planning and evaluation, or in program administration, contract negotiations, grants management and similar financial services.

Certificates/Licenses/Clearances

None

 

 

PHYSICAL DEMANDS

Stand: Frequently

Walk: Frequently

Sit: Frequently

Handling / Fingering: Occasionally

Reach Outward: Occasionally

Reach Above Shoulder: Occasionally

Climb, Crawl, Kneel, Bend: Occasionally

Lift / Carry: Occasionally - Up to 50 lbs

Push/Pull: Occasionally - Up to 50 lbs

See: Constantly

Taste/ Smell: Not Applicable

Not Applicable = Not required for essential functions

Occasionally = (0 - 2 hrs/day)

Frequently = (2 - 5 hrs/day)

Constantly = (5+ hrs/day)

 

WORK ENVIRONMENT

Remote with occasional reporting to office in San Leandro, CA in a general office environment, temperature controlled.

EEOC STATEMENT

It is the policy of Heluna Health to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information or any other protected characteristic under applicable law.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

See job description

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