Human Resources Administrator-US at Access Information Management in Woburn, Massachusetts

Job Description:

Job Summary

The HR Operations Administrator’s primary role provides administrative supports for pre-employment background, drug screening and onboarding activities including launch new hires in UKG, process I-9 form and E-Verify and similar process with other countries. This role coordinates and interfaces with all level’s employees within the company, new hires, other departments, and outside vendors, providing a proactive and positive experience while ensuring an efficient and compliant process.

Primary Functions:

• Assist and follow up on new hire onboarding activities that include managing onboarding tasks, new hire forms, and new hire profile set up in UKG
• Coordinate with the recruiting team for US and Canada new hires' background checks, drug screenings, and medical certifications as required for compliance with employment regulations
• Process and follow up on I9/E-Verify via Equifax in the US
• Provide support and system training on the use of Equifax for managers with the processing of new hires' I9's and other processes within the HR team
• Process requests for employee data contained in the HRIS systems, including but not limited to new hire entries, changes to employee and/or compensation status, while ensuring high-quality output, data integrity, and confidentiality
• Correctly file team members documents by using CartaHR system for HR records management
• Support the company's process for Random Drug & Alcohol Program & Medical certification with post-accident with US Department of Transportation (DOT)
• Monitor and follow through on HR Operation's email and case management requests
• Assists the HR Operations team with client and agency audits as requested or needed
• This role will work with other members of the HR Operations team on process improvement, collaboration, and job cross-training functions
• Other duties/projects as assigned

Position Type/Expected Hours of Work
• This is a full-time position.

About you:
• Bachelor's degree or related field and/or equivalent experience.
• Ability to excel in proactively engaging with employees to provide a holistic approach to answering questions.
• Baseline understanding of the HR Operations functions preferred
• 2+ years experience in Onboarding or HR-related function.
• Ability to manage multiple and conflicting priorities in a fast paced environment, with excellent organization skills and time management skills.
• Strong communication skills and the ability to interact at all levels of the organization.
• Demonstrate working knowledge of key HR competencies, including new hire compliance and onboarding.
• Excellent and consistent attention to detail, self-auditing and proofreading to ensure high quality output and system integrity.
• Proficient in Microsoft Office (Word, Excel, Outlook and PowerPoint).
• Experience with Ultimate Krono Group prefer

All qualified applicants will receive consideration for employment. EEO/AA/Minorities/Females/Disabled/Vets

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

Human Resources