Executive Assistant at WIRB-Copernicus Group in Princeton, New Jersey

Job Description:

SUMMARY OF POSITION: This position provides a full range of administrative support to WCG's Legal and Corporate Development Teams.

EDUCATION REQUIREMENTS:

* High school diploma required; Associate's degree preferred.

VACCINATION REQUIREMENT:

To be considered for U.S.-based positions unless currently employed by WCG, where permitted by applicable law (including any applicable reasonable accommodation, medical or religious exemption), candidates must have received or be willing to receive the COVID-19 vaccine by start date.

QUALIFICATIONS/EXPERIENCE:

• 5+ years of experience in a corporate setting providing administrative support to a member of executive leadership.


• Paralegal or law firm experience is preferred.


• Advanced skills in Microsoft Word, Excel, PowerPoint, Outlook and video conferencing platforms Zoom and Teams.


• Highest degrees of accuracy, detail-orientation and confidentiality and discretion.


• Ability to anticipate needs and preferences of the team to effectively handle requests.


• A self-starter with demonstrated critical thinking and organization skills.


• Ability to work independently - prioritizing work based on deliverables and understanding of the key priorities of the team and Company.


• Ability to multi-task; work in fast-paced, potentially stressful situations; and meet strict deadlines.


• Excellent verbal and written communication skills.


• Ability to proof-read and detect errors in typing, spelling, grammar, syntax and punctuation.

ESSENTIAL DUTIES/RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each essential duty and responsibility satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or ability required.

• Manage correspondence incoming to and generated by members of the Legal and Corporate Development staffs. Produce or oversee the production of letters, e-mails, memos, meeting notices, reports, schedules and other documents from rough drafts, notes or transcription; transcribe meeting minutes; gather information and finalize meeting agendas.


• Provide administrative support to the Legal and Corporate Development teams; prepare background information in preparation for professional commitments; keep executive calendars, including determining priority of follow-up items; make travel arrangements; oversee and/or coordinate arrangements for meetings; anticipate needs of the team; screen, prioritize and distribute calls, mail, and e-mails.


• Ensure confidentiality and professionalism in all aspects of the work.


• Assures the maintenance and timely processing of travel and expense account and records.


• Coordinates staff and department meetings, including agendas


• Assists in the maintenance of departmental records, including corporate records and electronic files


• Creates and updates presentations, spreadsheets, power point presentations, documents and correspondence

SUPERVISORY RESPONSIBILITIES: N/A

TRAVEL REQUIREMENTS: N/A.