Billing Specialist at Seyfarth Shaw LLP in New York, New York

Job Description:

At Seyfarth, we understand that great people are the key to our success, and we provide the opportunities to match. If you join us, you'll work with state-of-the-art technology in a friendly and professional environment, and we will continue to invest in your professional development. If you want the freedom to grow at a firm that is invested in your future, keep reading.

THE OPPORTUNITY:

As a Billing Specialist, you will provide exceptional service to clients, attorneys and co-workers, with the preparation and timely processing of invoices, assisting with revenue realization tasks, and coordinating follow-up on outstanding receivables on a monthly basis. You will be responsible for all aspects of drafting and finalizing client invoices for an assigned group of dedicated attorneys, including: coordinating with partners, secretaries and responsible attorneys to manage time entries and edits, adjustments, transfers, write up/downs, rate management, researching and providing back-up, and final bill posting. For e-billed clients, you will also be responsible for using an internal e-bill tracking system and will work directly with the e-billing team to ensure all invoices are submitted in a timely manner. Your additional tasks may include production of spreadsheets, charts, and/or reports on an ad hoc basis, depending on attorney/client need.

THE DAY-TO-DAY:

On any given day, you will:

• Distribute proformas and prepare draft and final invoices for review by partners.


• Initial review of time records for grammar and spelling, including accurate client/matter.


• Prepare invoices using customized formats, required by clients/partner.


• Perform override calculations and changes based on individual client and billing attorney requirements.


• Initiate request for required supporting documentation. Compile and review for accuracy.


• Ensure proper and timely final invoice submission.


• Proactively monitor aging of unbilled fees, costs, and A/R for assigned partners.


• Review and monitor WIP and A/R with assigned partners.


• Coordinate billing and assist in collection efforts with assigned partners and Finance Department.


• Assist Finance Department with identification and reconciliation of client payments, including the research and application of unallocated funds.


• Provide financial data and analysis on request and prepare spreadsheets, graphs and various ad hoc reports.


• Work with billers/Partners in other offices as needed.


• Prioritize multiple projects for assigned Partners in a fast-paced environment.


• Serve as backup support for Escrow and Cash Receipts function.

YOU HAVE:

• A college degree or equivalent work experience.


• A minimum of four years of legal billing experience.


• Experience with Elite Enterprise, Ehub, and various e-billing websites is required.


• Proficiency using Microsoft Office suite, especially Excel functions such as V-Lookups and Pivot tables.


• Excellent oral and written communication skills.


• Ability to prioritize and respond to requests effectively.


• Flexibility to work overtime, as needed.

WHAT WE PROVIDE:

Seyfarth provides competitive salary and benefits at all levels, and our culture embraces the entrepreneurial spirit of its professionals like no other firm. Our allied professionals are a collaborative team, helping to define the unique client experience offered by the firm. We understand that it takes more than attorneys to build a successful legal practice; everyone participates in our commitment to excellence.

We are also proud to be an influential leader in inclusion and diversity. The firm has been recognized for our efforts by the Human Rights Campaign and the Minority Corporate Counsel Association. We are Mansfield 2.0 certified, a reflection of our ongoing commitment to advancing candidates from underrepresented groups.

MORE ABOUT SEYFARTH:

With more than 900 lawyers across 17 offices, Seyfarth Shaw LLP provides advisory, litigation, and transactional legal services to clients worldwide. Learn more about The Seyfarth Experience at www.seyfarth.com/careers/.

Seyfarth Shaw is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, change of sex or transgender status, genetic information or any other basis protected by federal, state or local law.

To achieve our goal of equal opportunity, Seyfarth Shaw maintains an affirmative action plan through which it makes good faith efforts to recruit, hire and advance in employment qualified minorities, females, individuals with disabilities and protected veterans. If you would like more information about your EEO rights as an applicant under the law, please click EEO is the LAW and the Supplement poster through the followinglink:https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

Seyfarth is an EO Employer -M/F/Veteran/Disability/Sexual Orientation/Gender Identity.

It is an essential job requirement to be fully vaccinated against COVID-19 for this role. If you need an accommodation of any kind for religious or disability reasons, including related to this job requirement, please contact Human Resources.

This position is based in New York, NY 10018