Administrative Assistant at University of Oklahoma in Oklahoma City, Oklahoma

Job Description:

Position Information: Performs administrative support-oriented job duties; resolves routine questions and problems; job duties have clearly defined objectives and standard methods/routines to accomplish tasks.  Performs a variety of support-related duties such as file maintenance, scheduling appointments, reception, inventory management, typing, report preparation, and correspondence. 
 
Essential Duties:

1. 
   File Maintenance. Maintains office files that may be of a confidential nature. Appointment Scheduling. Schedules various appointments for office personnel and ensures administrative details are completed.          
   
   


2. 
   Reception. Receives incoming calls for office personnel. Records messages or responds to caller with routine information. Refers caller to appropriate personnel. Serves as a contact person for other employees or the outside public.              
   
   


3. 
   Inventory Management. Monitors and orders supplies for the office and completes requisitions.                
   
   


4. 
   Typing. Types letters, manuscripts, lectures grant proposals, medical information, etc.                 
   
   


5. 
   Report Preparation. Prepares various reports such as office supply expenditures, student or resident rotation schedules, etc.                  
   
   


6. 
   Correspondence. Reviews and responds to routine correspondence for the office personnel.                   
   
   


7. 
   As Needed. Performs related duties as assigned to successfully fulfill the function of the position.
   
   

Education: High School Diploma or GED
 
Experience: 12 months general office, clerical, and/or administrative support-related experience
 
Knowledge, Skills & Abilities:

• 
  Proficient in Microsoft Office
  
  


• 
  Detail oriented for accuracy of data and information
  
  


• 
  Highly organized
  
  


• 
  Ability to produce reports
  
  


• 
  Ability to multitask and meet deadlines in a timely manner