Legal Leasing Coordinator at Westfield in Century City, California

Job Description:

We are currently looking for our:

Legal Leasing Coordinator

What we offer

URW is seeking a driven, detailed, strategic Leasing Coordinator who will help drive URW’s objectives to help reshape how people shop, live, work and play.  You will possess the passion to go the extra mile with a strong moral compass and ethics aimed to build trust and transparency across the company.  This role reports to the Director, Sr. Leasing Counsel.

In this role, your main missions are:

• Provide administrative support to at least two (2) lease negotiators in the preparation and processing of all lease documentation and related correspondence.


• Duties include:  heavy document production; creating files, transmittal letters and lease documents from form templates; data entry; processing incoming and outgoing mail (including FedEx); copying, updating reports and databases.


• Provide additional administrative support to other negotiators, as necessary and back up to the other Coordinators in the Department, as needed to support a fast paced team environment.


• To consistently follow department policies and procedures, while demonstrating ability to identify deal specific information in order to coordinate any follow through required for project completion.


• To interact diplomatically with corporate and center management, staff and tenants.

What we are looking for

You. . .

• One to three years experience in an administrative support position.


• Proficient in Windows, Outlook, Microsoft Word and Excel.


• Knowledge of other software (PowerPoint, Adobe Acrobat DC) and working with document databases and/or workflow management software (Salesforce, WebEx and Alchemy) is a plus.


• Strong time management skills.


• Strong organizational skills and ability to multi-task.


• Ability to prioritize and work to meet tight deadlines.


• Strong attention to detail and ability to proofread own work.


• Communicate effectively, both verbally and in writing, in a pleasant and professional manner.


• Capable of thriving in a fast-paced, team-oriented environment.


• Self starter who can work with minimal supervision and is flexible with changing priorities.


• Prior experience as legal secretary and knowledge of commercial real estate/lease contracts helpful.


• Experience providing support to more than one supervisor beneficial.


• Notary Public certification a plus but not required

What is important to us

The following values bring us together and guide our actions. They are the foundation of who we are today and who we will be tomorrow: EXCELLENCE We only aim for the best - TEAMWORK We unite talent to win as a team -  ETHICS We build on trust and transparency – BOLDNESS We dare with vision and agility – PASSION We go the extra mile – OWNERSHIP We are empowered to deliver.

We want someone who is committed, thorough, works well in a team, exudes positive energy and ready to grow within an international company. We offer a collaborative, innovative, and achievement focused culture with unique opportunities for growth. We strive for excellence and our culture fosters autonomy, innovation and the collective power of our employees. If you are looking to work on stimulating and empowering missions, amongst great team members, while being challenged daily, do not hesitate to apply!

Unibail-Rodamco-Westfield is an equal opportunity employer that embraces diversity of backgrounds, perspectives, experience and skills. We believe that diversity plays an important part in the success of our business and we are committed to creating an environment which respects, values, celebrates and makes the most of people’s individual differences.

We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, and other legally protected characteristics.

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