Job Description DRiV Motorparts is a world leader in the international automotive aftermarket built from the combined strengths of Tenneco, Federal-Mogul and Öhlins with 31 of the best known and respected aftermarket brands, including 14 brands 100 years or older. Our colleagues throughout 25 countries around the world work as one team, driving advancements that help our customers get the most from every vehicle, every ride, every race and every journey.
We are looking for an Executive Assistant in our Boaz, AL facility supporting our Chassis Business. You will be site administrative support for the Business Line Leader and plant leadership staff. The administrative assistant will be a main point of contact for internal employees and visitors. This individual will perform assigned tasks with a large focus on professionalism and positive communication and customer service. Key characteristics of a successful administrator include confidentiality, detail orientation, accuracy, problem solving, organization and teamwork.
The team is ready to act immediately on those candidates who are the best fit for the role. You'll first hear from someone in Talent Acquisition to schedule a phone screen, and then the next step will be a personal interview with our Hiring Manager. We pride ourselves on moving through processes quickly, and you can be sure of transparency and prompt communication throughout.
Administrative support for the Boaz, AL management team and chassis business line leader (approximately 25% of time).
Must be pro-active and self-directed to support team members
Assist in scheduling and coordination of meetings (site, business line, customer, etc.) both in person and virtual.
Manage calendar and travel arrangements for Business Line Leader.
Organize and support business line operations reviews on a monthly basis
Create and consolidate presentations for business line leader and Boaz team.
Maintain and submit expense reports for Manager/Director level employees.
Back up payroll processing and reports for approximately 150 hourly employees
Initiate, compile, type and distribute memos and other forms of communication. (Creates graphics as necessary to use in office posters or email communications.)
Enters spend requests for charges to Purchase Orders when needed.
Create and maintain org charts and other necessary team related documents.
Develops administrative processes for continuous improvement.
Welcomes visitors by greeting them, in person or on the telephone; answering or referring inquiries.
Maintains security by following procedures; monitoring logbook; issuing visitor badges.
Sorts mail daily and maintains an accurate mail list for employees.
Additional administrative duties assigned as needed.
Required Experience EDUCATION: High School Diploma or equivalent education are required, desire to pursue higher education is encouraged.
Previous receptionist, administrative assistant or similar experience within a professional office setting preferred
Ability to travel on a quarterly basis to support meetings and events. (Travel by car or air.)
Ability to manage confidential information in a professional manner
Experience with HR systems including SAP, ADP, Lotus Notes, Certify, Red Carpet, etc. preferred
Strong verbal and written communication skills required
Intermediate level or higher proficiency in Microsoft Outlook, Excel, PowerPoint and Word
Ability to manage time effectively, remain organized and multi-task during day to day tasks
Attention to detail and problem solving skills
An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.