PA Residential Program Manager at Penn-Mar Human Services in Glen Rock, Pennsylvania

Job Description:

***Eligible For $2,000 Sign On Bonus***

The Program Manager is responsible for a variety of management and programmatic responsibilities related to the overall function of the residential and vocational program. Schedule for this position is M-F 8am-4:30p (flex). 

Essential Duties and Responsibilities 

• Monitor operating and capital expenditures to ensure compliance with budget guidelines 


• Monitor on-site finances for each individual ensuring accountability for all funds in a program 


• Monitor all grocery funds/spending, review grocery recaps for accuracy/appropriateness and submit on time to accounting 


• Assures all paperwork is filed appropriately into Docstar or other document storage programs in accordance with policies and procedures 


• Coordinate residential expansion efforts by visiting potential residents and/ or family, assist in budget development, securing pre-admission information and coordinating the move of a new resident(s). 


• Ensure that Team recommendations are secured in a timely fashion by offering technical support, obtaining diagnostic or medical services, and/ or securing the appropriate placements. 


• Maintain effective communications with the entire team regarding any changes in staff in the program 


• Participate as an active member of the Penn-Mar team and provide input regarding the direction of the agency 


• Ensure the safety of programs are intact 


• Ensure quality site monitoring services are provided, in part by completing a minimum of one site monitoring per month for each house under their supervision and completing the Site Monitoring form during each of those visits. 


• Review and process all monthly paperwork submitted by Residential 


• Supervisors, including bi-weekly payroll 


• Ensure compliance with regulations for applicable licensing and certification agencies 


• Ensure that the rights of individuals are protected and advocate for residents as appropriate 


• Ensure staff are following up appropriately on all team recommendations and medical services needs 


• Ensure all staff are following through on documentation for the individual’s IP 


• Ensure staff is completing all daily documentation including daily logs, chore charts, medication logs, goal data, activity charting, etc. 


• Coordinate residential expansion efforts by visiting potential residents and/or family, assist in budget development, securing pre-admission information, and coordinating the move of a new resident (s). 


• Monitor house schedules and arrange or provide, if necessary, coverage in emergency situations including the absence of a Residential 


• Perform on-call duties including being available to staff during evenings and weekends in the event of an emergency 


• Ensures completion of all monthly paperwork and maintains annual records for each site 


• Assure all staff are up to date on all required training and provide appropriate follow up as needed 


• Maintenance and cleanliness of the vehicles in the program 


• Hire, train, supervise, evaluate and discipline (up to and including suspension of) staff under their supervision. In the event of an FWW or Termination, coordinate process with Human Resources. 


• Supervise the Residential Supervisors in the execution of their duties and coordinate the delegation of Residential Supervisor duties when that position is vacant. 


• Ensures all staff in their programs are properly submitting time and attendance of their hours in a timely manner


• Other duties assigned

Qualifications:

• Minimum High School Diploma/ G.E.D.


• Bachelor's degree highly preferred.


• 2-6 years of Supervisory in Human Services required or a combination of experience and education.


• Acceptable criminal background.


• Valid Driver's License with 2 yrs. of consecutive driving experience.


• Ability to pass pre-employment Drug Screen/ Physical/ Mantoux Test (PPD, TB)

Operations