Administrative Assistant at Chubb in Hartford, Connecticut

Job Description:

Chubb is the world’s largest publicly traded property and casualty insurer. With operations in 54 countries, Chubb provides commercial and personal property and casualty insurance, personal accident and supplemental health insurance, reinsurance, and life insurance to a diverse group of clients. The company is distinguished by its extensive product and service offerings, broad distribution capabilities, exceptional financial strength, underwriting excellence, superior claims handling expertise and local operations globally.

This position requires successful performance of administrative activities in a dynamic environment.  The individual must possess the desire to thrive in a fast-paced environment and be a team player.  This position interfaces with internal contacts at all levels of the organization as well as a diverse group of co-workers, external contacts and vendors.  This position is based in Simsbury, CT.

MAJOR DUTIES & RESPONSIBILITIES

Duties may include, but are not limited to:

• Heavy schedule management and travel support to two Senior Vice Presidents as well as assist with administrative requests for the departments with a keen ability to prioritize work with minimal supervision. 


• Performs administrative duties of a varied nature, such as travel arrangements, logistics for onsite/offsite events and large meetings, coordinate facilities and workspace related requests. 


• Coordination of set-up for desk, phone and computer equipment for new hires and consultants. 


• Assists in maintaining and updating department records and files (contractor listings, distribution lists, floor plans, org charts, etc.).


• Create/Update presentations and reports in PowerPoint and Excel as requested.


• Occasional (but minimal) travel to other locations in support of offsite meetings and/or other activities.


• Special project support and event coordination.

DESIRED QUALIFICATIONS/SKILLS:

• At least 5 years of demonstrated competence in administrative assistant functions or related experience.


• High degree of professionalism and dependability and a demonstrated ability to handle confidential information and work in a fast pace environment.


• Effective interpersonal skills; capable of working with all levels of office personnel in a corporate setting.


• Excellent working knowledge of PC and various Microsoft software programs including Outlook, SharePoint, Word, Excel, and PowerPoint; ability to create documents and reports with minimal direction.


• Proficient with current office technologies.


• Ability to quickly gain a thorough understanding of the organization, role and objectives of the department, personnel and policies.


• Ability to quickly gain a thorough understanding of the role and objectives of the department.


• Excellent customer service skills.


• Strong verbal and written communication skills.


• Quick learner and Self-starter with willingness to take initiative.


• Demonstrated ability to think and work independently with limited supervision.


• Proven ability in planning, prioritizing, and organizing diverse workload.


• Associates or bachelor’s degree.

Chubb strives to offer a diverse and inclusive and rewarding work environment.  Teamwork and mutual respect are central to how Chubb operates, and we believe the best solutions draw upon diverse perspectives, experiences and skills.  We operate in such a way where everyone, regardless of their singular background has the opportunity to contribute to our collective success.

Chubb offers a competitive compensation package and comprehensive benefits package including life, health and dental, vision, a generous retirement savings plan, disability coverage, stock purchase plan, flexible spending accounts, tuition reimbursement, and business casual dress. At Chubb, we are committed to equal employment opportunity and compliance with all laws and regulations pertaining to it. Our policy is to provide employment, training, compensation, promotion, and other conditions or opportunities of employment, without regard to race, color, religion, age, sex, sexual orientation, transgender, national origin, disability, genetic information, veteran or marital status, or any other characteristic protected by law.