Senior Sourcing Analyst at STATE OF OHIO in Columbus, Ohio

Job Description:

About Us:

The Ohio Department of Education is a diverse team of passionate, education-focused professionals dedicated to fulfilling the vision established in Each Child, Our Future, Ohio’s strategic plan for education. The vision is, “In Ohio, each child is challenged to discover and learn, prepared to pursue a fulfilling post-high school path and empowered to become a resilient, lifelong learner who contributes to society.” Ensuring this vision for each of Ohio’s 1.7 million students, in partnership with more than 240,000 educators across the state, is no small feat. Under the leadership of the superintendent of public instruction and governed by the State Board of Education, Department team members, in collaboration with a wide range of partners, are sharply focused on helping schools and districts continually improve to be the best they can be for each child. Equity and impact are core to every program, service and action. The Department’s work is well regarded both in Ohio and nationally for its innovative, leading-edge and forward-looking approach. When the Department succeeds, students succeed, communities succeed and Ohio succeeds.

Culture and Values:

Ohio Department of Education is mission driven, values a culture of feedback and places a premium on growth mindset among all its team members. Together the enterprise is building a continuous learning and improvement community.

Overview:

The Ohio Department of Education is seeking a highly motivated individual with proven procurement experience and excellent customer service skills. The successful candidate will have strong knowledge and experience with strategic sourcing methodologies.

Major Responsibilities & Duties:

Solicits & evaluates proposals, makes recommendations & monitors supplier performance where the need is not customary & the specifications must be developed where none exist (e.g., professional development, intellectual property agreements, assessment agreements, solutions-based proposals):

• Works with requestor &/or subject matter experts to establish specifications where products or services have multiple complex attributes & multiple deliverables


• Designs & coordinates supplier prequalification tools & methods


• Drafts complex analysis results & awards recommendation with rationale


• Establishes acceptance & payment expectations & schedule for contracts with multiple deliverables &/or multiple phases


• Coordinates with requestor & supplier to resolve complaints, failure to deliver and cost overrun issues

Researches, analyzes, & makes recommendations regarding requisitions, purchase orders & contracts:

• 
  
  
  
  • Evaluates & makes recommendations concerning proposed exceptions to terms or scope & proposed improvements over what was requested
  
  
  • Participates in contract negotiations with legal office, requestor & supplier
  
  
  • Provides market research & evaluation of balancing interests to aid in settling contract agreement
  
  
  • Establishes project plan pacing & scope
  
  
  • Identifies, contracts with, &/or works with subject matter experts to properly document need, & project timeline for developing specifications, risks, market strategy, & letting & evaluating opportunity
  
  
  • Determines cost projections & projected spending burn rate & sources for use in cost/benefit analysis, project budget tracking, allotment planning, & acceptance/payment modeling
  
  
  • Assesses projections with requestor & fiscal office
  
  
  • Recommends policies, procedures & improvements for sourcing practices
  
  
  
  

Designs & coordinates potential sources for goods & services:

• 
  
  
  
  • Designs sourcing requirements across multiple preference programs &/or subcontractor preference programs
  
  
  • Conducts pre-proposal market interviews
  
  
  • Designs & coordinates competitive request for information processes, evaluates responses & formulates best approach to fit needs & constraints
  
  
  • Establishes vendor qualification & performance mechanisms (e.g., prime & subcontractor, prequalification, performance measures, deliverable acceptance) based upon market understanding & capability
  
  
  • Compares similarly-situated procurements of other jurisdictions (e.g., contacts other states & political jurisdictions; conducts interviews & collects information; evaluates similar proposals of other jurisdictions)
  
  
  
  

Performs other duties as assigned:

• Provides training to Fiscal and Program staff on procurement policies and procedures as well as sourcing approaches;


• Attend various enterprise and ODE training courses as it relates to procurement and sourcing.

Completion of undergraduate core program in public or business administration, purchasing, materials management, contracting, acquisition management or logistics, supply chain management, operations management or other sourcing related field; 6 mos. exp. or 6 mos. trg. in purchasing/procurement/sourcing.

-Or 30 mos. exp. or 30 mos. trg. in purchasing/procurement/sourcing.

-Or 12 mos. exp. as Sourcing Analyst, 64512.

-Or equivalent of Minimum Class Qualifications for Employment noted above.