Payroll Specialist at Samuel, Son & Co. (USA) Inc. in Woodridge, Illinois

Job Description:

HYBRID  AVAILABLE

Samuel, Son & Co. is growing! If you're looking for a rewarding career opportunity with a family run, industry leading organization, bring your experience and motivated attitude to Samuel, Son & Co.

Due to our continued success, we are seeking a Payroll Specialist to join our team at our Woodridge, IL location in a hybrid role. 

If you think you have what it takes to become part of our team, contact us today.

Here are some of what we have to offer:

• Competitive compensation


• Paid vacation and an annual bonus


• Health, dental and vision insurance


• Pension plan with company match


• Opportunity for fast advancement and career growth

As our Payroll Specialist, you will ensure the accurate and timely processing of payroll and related functions along with processing cash entries for three divisions within Samuel, Son & Co. (USA), Inc.  Work is a combination of payroll, accounting, and clerical duties. The work is characterized by a high degree of professional judgment, integrity, confidentiality, communication skills, and initiative. The Payroll Specialist is a confidential, highly motivated, problem-solving, multitasking individual who works well in a fast-paced, dynamic environment.  

ESSENTIAL DUTIES:

• Analyzes, prepares, inputs, previews and audits payroll data accurately and timely for divisions according to their processing dates.


• Ensures compliance with all applicable state and federal wage and hour laws.


• Reconciling totals between the ADP payroll system and the time and attendance tracking system.


• Work with management to ensure timecard accuracy and timeliness of timecard changes.


• Verifies that all payroll related changes relative to each payroll cycle are entered into ADP and the time and attendance tracking system.


• Compiles and enters payroll data such as garnishments, retro pay, vacation time, insurance benefits, 401(k) deductions, etc.


• Reconcile payroll transactions to payroll accrual for labor transactions scanned through the time and attendance system.


• Prepares weekly, monthly, quarterly and year-end reports (gross payroll, hours worked, vacation accrual, tax deductions, benefit deductions, etc.).  In addition, leadership reports and reports related to Company and third-party audits will be necessary upon request.


• Responsible for reconciling 401k deductions, distributions and monthly reporting to third party.


• Stays current on payroll systems to achieve alignment with HR benefits and other related systems to ensure effective accounting support.


• Assist with month-end financial close process as required.


• Assist with internal/external audits.


• Performs review and audits of related State/Federal tax and W-2 reports prior to issuance by ADP. 


• Answer employee questions regarding payroll checks, deductions, tax withholding, garnishment or judgment requests.


• Perform other accounting, financial or administrative tasks as required.

EQUIPMENT KNOWLEDGE:

• Operate Microsoft products inclusive of Excel and Word, database management, and record keeping programs.


• Apply computer applications related to payroll and accounting functions.


• Operate a ten-key calculator rapidly and accurately as required by the position.


• Basic typing, computer system skills needed as well as experience with general office equipment.

EDUCATION/EXPERIENCE REQUIRED:

• 5 years of payroll full-processing experience.


• Strong knowledge of Federal and State tax regulations.


• Proficient ADP Workforce Now experience a must (minimum of 1 year).


• Ability to operate accounting and payroll software programs.


• A high degree of professional judgment, integrity and confidentiality.


• Ability to multi-task with a professional self-motivated attitude.


• Good communication and interpersonal skills. 


• Strong mathematical skills.

Equal Opportunity Employer

E-Verify Employer 

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