IM & Immigration Manager, NORAM at Thales USA, Inc. in Arlington, Virginia

Job Description:

Location: Arlington, United States of America

In fast changing markets, customers worldwide rely on Thales. Thales is a business where brilliant people from all over the world come together to share ideas and inspire each other. In aerospace, transportation, defence, security and space, our architects design innovative solutions that make our tomorrow's possible.

Knowing what Thales does today, means asking where technology is taking us tomorrow. We are creating the waves of digital transformation that will cary our customers into the future. Where these transformations intersect and interfere is where the most interesting and innovative tomorrows are being built. Thales operates at the intersection of these technologies to find every tomorrow.

Thales is seeking an International Mobility and Immigration Manager. The International Mobility and Immigration Manager is responsible for direct oversight and management of all related programs in support of human resource initiatives for the region to provide a premium experience for employees (transferees, local hires and short term and long-term assignees), and to business partners across the globe. In this role, you will be providing governance, consultation and lifecycle programs management, which includes responsibility for the assignment packages, immigration processes, payroll data reliability, tools implementation and maintenance, relocation program and localization. You will as such operate cross-functionally, and develop and maintain vital partnerships with multiple internal stakeholders, business units, the global HR team, the Corporate International Mobility Center, Employment, Finance, Payroll and Legal functions, as much as with external providers. You will lead and coordinate the activities of the Regional International Mobility /Immigration Specialists, manage their objectives and professional development.

Key Responsibilities:

INTERNATIONAL MOBILITY 

• Promote and deliver the THALES International Mobility (IM) programs, including: Commuters, Short Term & Long Term Assignments inbound and outbound to / from your country, consistent interpretation & application of policies, recommendations for changes or improvements as required.




• Secure and finalize the localization process in closing the IM agreement and extending the offer




• Advice Assignment packages including meetings with Assignees, Administration and logistics associated with coordination of international assignments.




• Promote THALES IM policies and in case(s) of specificities, be able to present and discuss with the IM Corporate Manager for setting up any appropriate equitable and compliance solutions.




• Maintain the Company’s compliance with Immigration & Tax regulations concerning international assignments within NORAM.




• Educate and advise HR Business Partners on International Mobility policies & procedures.




• Update the IM Database for the Assignees, anticipate and communicate the next flow of actions required to all the stakeholders.




• Provide assistance to international assignees through coordinating, developing, and/or managing taxes, visa coordination, and benefits coordination.




• Collaborate with other departments within the company on administration integration (Payroll, Tax, Finance, BP&A, Accounts Payable, Travel, etc.)




• Manage and maintain relationships with each team/employee with active mobility cases while providing excellent service throughout the process.




• Manage and own relationships globally with relocation service providers, program vendors, and consultants for services and program administration to ensure exceptional service, refine processes and optimize costs management.

IMMIGRATION

•     Collaborate with resourcing, HR, and hiring managers to create a seamless and efficient approach to resourcing, onboarding and integration across offices.

• Design and manage the visa/work permits and green card processes and policies for employees.




• Maintain the data base population to pilot pro-actively the cases




• Assist with complex cases related to tax, immigration, and relocation related queries raised by our cross-functional teams / HRBPs.




• Ensure Employees education on their understanding / big picture process steps and their role and accountability to be taken




• Work with cross function and overseas HR team on tax and immigration compliance processes and registration.




• Work with legal immigration vendor to monitor and respond to all applicable inquiries including working with employees regarding collection of time sensitive documents and data for various aspects of the immigration process (Letters of Support, Public Access Files, PERM activities, compliance posting requirements, etc.) and also to continuously refine process and manage costs.

Required Skills & Experience:

• Bachelor’s degree or equivalent years of experience




• 5+ years of experience with high volume employment-based immigration




• 4+ years In house company experience with both US and international immigration matter




• Record of accomplishment of scaling immigration processes and improving team member experience in a fast-paced, rapidly growing environment.




• Demonstrated ability to provide strategic direction and manage hands-on corporate immigration matters both US and internationally.




• Excellent communication and strong influencing skills




• Excellent attention to detail, sense of accuracy and urgency




• Strong business and HR acumen including excellent decision-making, problem-solving skills and critical and analytical thinking.




• Demonstrates deep tax technical knowledge and provides impactful advice




• Experience with global mobility and tax processes, immigration, vendor management, and systems

Preferred Skills and Experience:

• Familiarity with I-9 requirements, global mobility and the E Verify process




• Familiarity with Workday




• Previous management experience




• Experience of working in a project based environment




• Experience exercising independent judgment and discretion while using company policies and practices to analyze situations, spot potential issues and determine appropriate action




• Demonstrable experience in process mapping




• Fluency in English, a second language is a real plus

This position will require successfully completing a post-offer background check. Qualified candidates with (a) criminal history will be considered and are not automatically disqualified, consistent with federal law, state law, and local ordinances.

Successful applicant must comply with federal contractor vaccine mandate requirements.

Thales champions inclusion and we believe diversity strengthens the fabric of our culture. We are an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law

If you need an accommodation or assistance in order to apply for a position with Thales, please contact us at talentacquisition@us.thalesgroup.com.

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