Job Purpose: The Accounts Payable Manager is responsible for the monitoring, evaluation, and development of the Accounts Payable team. Evaluate all accounts payable processes, determine opportunities for improvement while evaluating internal controls and opportunities for efficiencies. Develop a culture within the Accounts Payable department to maximize productivity and teamwork. Manage the daily operations of the Accounts Payable team, as wells as the annual performance reviews for all team members and any other managerial duties as required. The Accounts Payable Manager is also responsible for various activities associated with the accounting for accounts payable transactions. These include, but are not limited to, various corporate accounting functions in accordance with GAAP, ensures the integrity of accounting information, aging analysis, maintenance of accounts payable schedules and audit functions related to accounts payable.
Essential Job Responsibilities Include But Are Not Limited To The Following:
Oversee daily operations of the Accounts Payable department. As needed, provide guidance for job performance, expectations and overall annual job performance evaluation.
Obtain and maintain a thorough understanding of the Accounts Payable processes, guidelines, and workflows; including, but not limited to, the communication expectations with outside departments, processing in document imaging and ERP Software.
Review and evaluate workflow processes. Design and recommend any workflow changes, develop changes through the Wilco implementation procedure.
Review GL account coding for accuracy, ensures expense coding is posted in the proper period, manage the Accounts Payable aging, manage and maintain vendor files, review weekly payments for reasonableness and adherence to Wilco's internal control policies and procedures.
Oversees month end accounts payable processing and manages accounts payable team to meet department deadlines.
Maintain and balance subsidiary accounts by verifying, allocating, posting, reconciling transactions; resolving discrepancies to General Ledger. These reconciliations require formal journal entries, as needed, to balance the accounts.
Supports Accounting Dept with fixed asset accounting, including acquisitions, disposals, transfers, and maintenance.
Assures real-time processing for cash transactions and assures revenues and expenses are recorded in the proper period.
Assist with financial and regulatory tax audits.
Assist with preparing and/or review of fuel and sales tax returns. Has thorough knowledge of Use Taxes for applicable states and provides guidance and training to the Accounts Payable team.
Complete & file various state tax & excise report
Assist with the annual budget process; monthly and year-end closing.
Various projects and reporting requirements to management.
Acts as a resource to accounts payable, customer care team, management, and location managers to resolve general ledger issues and questions (coding, balancing, reports, etc.) that involve accounts payable.
Strong ability to work with team members, foster and develop team relationships at all levels of the organization.
Understanding of company business cycles and internal control review and recommendations on policies and procedures involving accounts payable.
Maintain open communication with Corporate Controller regarding any concerns in the Accounts Payable department.
Manage weekly check run process for Wilco & subsidiaries. Monitor check stock & reorder as needed.
Influence WFCC incentive program
Other Responsibilities Include But Are Not Limited To The Following:
Recruit, train, supervise, develop, and evaluate Accounts Payable department staff.
Provide Accounts Payable orientation for new staff, including training schedules and workload detail.
Provide assistance to the Accounting Manager and Corporate Controller with monthly financial statements, year-end closing and audit, and annual budgeting process and other duties as assigned.
Manage the Advanced Receiving process and various modules utilized for Accounts Payable processing.
Work with the Corporate Controller to evaluate, design and implement control procedures company wide.
Accrue AP Prepaid accounts.
Complete annual 1099
Influence sourcing and selection of technology to streamline AP processes
Special Skills/Training:
Ability to analyze and solve problems logically. Continually looks for process improvement and efficiency gain opportunities.
Ability to meet and or exceed designated timelines.
Must be organized, methodical, with high attention to detail.
Understanding of accounting, full accounts payable cycle, and understanding of reconciliations.
Strong computer skills, specifically the Microsoft suite of products, as well as solid understanding of ERP systems.
Must work well in a team environment and with minimum supervision.
Work requires professional written, verbal communication and interpersonal skills. Ability to lead teams to produce quality materials within tight timeframes and simultaneously manage several projects. Ability to participate in and facilitate group meetings.
Work requires willingness to work a flexible schedule.
Experience/Education:
BS/BA Degree in Accounting or Business Management, preferred.
2 years' experience with general ledger and accounting experience specifically.
Management experience a plus
Physical Requirements:
No special conditions.
Working Conditions:
Hybrid work environment. Expectation to be in office during regular hours 2-3 days per week