Administrative Assistant at Schnabel Inc. in Seattle, Washington

Job Description:

Schnabel is an employee-owned, professional consulting firm that focuses on solving problems related to the earth and environment, are a vital part of who they are and what they offer.  Founded in 1956, Schnabel has experienced tremendous sucthrough specialization in dam, water resource, geotechnical, geostructural, and tunnel engineering.  Schnabel’s high standards for quality, business ethics, and concern for the communities they live in and suppocess and growth through its dedication to excellence in client service, high quality, and value-added solutions.  Schnabel is an ENR Top 500 Design Firm, Top 200 Environmental Firm and Top 10 Dams and Reservoirs Design Firm with 450 employees in 22 offices throughout the United States.

Recognized by CE News as one of the Best Engineering Firms to Work for, Schnabel provides employees with a competitive benefits package, including health, dental, life and disability. Engagement in Schnabel’s wellness program offers incentives for employees to pursue a healthy lifestyle, and the firm rewards employees through its Employee Stock Ownership Plan.

Job Description:

Are you looking for interesting and meaningful work, a fun and flexible atmosphere, and opportunities to learn, grow, and excel? If so, then welcome to Schnabel! We approach problems with creativity and innovation.

We are in search of an intelligent and motivated administrative assistant who possesses a positive attitude and the ability to effectively manage our engineering office. The right candidate will be committed to quality and be able to utilize sound judgment when working with vendors, clients and employees. This is a full-time position, with anticipating working hours of 8:00AM to 5PM.

Responsibilities:

• General duties include:
  
  
  
  • Editing and proofreading technical reports
  
  
  • Enforcing QA/QC processes
  
  
  • Compiling and Bookmarking PDFs
  
  
  • Copying and Scanning documents
  
  
  • Approves and codes accounts payable invoices
  
  
  • Assists Branch Manager with reviewing employee timesheets/expenses
  
  
  • Administers all HR new hire documents
  
  
  • Assembling bound hard copies of reports
  
  
  • Directing phone calls
  
  
  • Making travel arrangements
  
  
  • Maintaining and ordering office supplies
  
  
  • Incoming mail processing and preparing outgoing packages
  
  
  • Maintaining the copiers and fax machines
  
  
  • Other miscellaneous duties as needed
  
  
  
  


• Reports to the Branch Leader, but will also receive assignments from multiple departments and must have a willingness to do what’s needed to support the team.

Requirements:

• Bachelor’s Degree and 1 year related experience in office administration. Or, in lieu of a degree, a minimum of 3 years’ related experience.


• Advanced proficiency in MS Office (Word, Excel, PowerPoint, etc.)


• S. Citizenship or Permanent Resident status (no visa sponsorship provided).


• Ability to pass a background check which may include criminal history, motor vehicle record, and credit check.


• Ability to pass a pre-employment drug screening.

COVID-19 vaccination is a condition of employment, subject to reasonable accommodations for verified medical or religious needs that do not pose an undue hardship

EOE AA M/F/Vet/Disability

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

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