West Virginia University Health Science Center is currently accepting applications for a Program Specialist.
About the Opportunity
The Office of Cancer Prevention and Control (CPC) within the Cancer Institute at West Virginia University is seeking applications for a Program Specialist This position will design, develop, implement, and manage internal and external resources, forms, trainings, and communications across multiple programs, including, but not limited to Mountains of Hope, WV Breast and Cervical Cancer Screening Program, and WV Program to Increase Colorectal Cancer Screening.
We strongly believe in work-life balance and keeping time for things we love outside our work. WVU offers generous benefits, including:
• 13 paid holidays (staff holiday calendar) • 24 annual leave (vacation) days per year • 18 sick days per year (for when you’re ill, for when you need time to care for sick family, for your own, or your family’s, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof) • WVU offers a range of health insurance and other benefits (this position is a benefits-eligible non-classified staff position) • 401(a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for more retirement benefits information? Check out retirement health insurance benefits, retirement income, and FAQ’s. • Wellness programs
What you’ll do:
Interface with 600+ internal and external partners and maintain key partnerships for the completion of grant activities.
Develop policies and protocols to implement cancer control programs.
Prepare budgets and budget justifications, monitor expenditures, and ensure that financial constraints are met and budgetary concerns addressed for external funders.
Coordinate the design, development, and implementation of materials for CPC programs.
Develop resources to promote the program including, but not limited to, internal communications, communication with partners, health education materials, visual media (films, video, photographs, infographics, posters, PP slides, etc.), and social media.
Write, edit, and submit grants.
Ensure that project deadlines are met and grant deliverables are completed.
Enter research protocols into KC system and maintain a schedule for needed updates and reports.
Serve as a back-up Coordinator for all CPC specialist and coordinator positions.
Prepare and submit reports on a regular basis and as requested, including monthly activity reports.
Track awareness month activities, conduct provider and public education, and coordinates CPC and CI events.
Participate in required conferences, training seminars, and regular team meetings. Includes conferences and training seminars provided by WVU Cancer Institute, Mountains of Hope (MOH) Cancer Coalition meetings and other related meetings.
Actively function as a team member in Cancer Prevention and Control (CPC).
Register vendor, finalize subcontracts, and communicate with shared services for all needed paperwork. Track submitted invoices for subcontracts/vendors and processes them for payment.
Maintain a repository of CPC grant applications, resources, presentations, and posters.
Enter data for the CI Needs Assessment, analyze data, and develop assigned sections of final document.
Oversee main office, coordinate office and phone coverage, assist with onboarding of new staff, and order/inventory supplies/computers as needed.
Work with multiple University systems including Marketplace, Encore, Applaud, Shared Services, etc.
Prepare large mailings for clinic and statewide partners, prepare training packets/notebooks and other meeting materials.
Annually disseminate funding numbers for the grants to ensure accounts are charged properly.
Annually complete Verbal Approval Requests for grants.
Attend Shared Services monthly meetings to keep current with relevant issues pertaining to program operations and communicates changes to CPC Sr. Staff.
This position allows for flexibility in work location, including a hybrid work option. Travel to the WVU Campus may need to occur based on organizational needs throughout the year.
Master's degree preferred in appropriate discipline: public health, social work, education, counseling, communications, marketing, health education, nursing or related field OR an equivalent combination of education and directly related experience.
Six (6) months of related experience required:
Experience in project development, coordination, and promotion
Experience in community outreach and education
Ability to prepare reports and present ideas clearly and concisely.
Ability to implement a research protocol.
Ability to communicate clearly and concisely, both orally and in writing.
Ability to work independently, exercising judgement.
Ability to rapidly learn institution, federal, and state statutes and regulations.
Ability to handle a high level of detail.
Ability to maintain proper attendance and punctuality standards.
Ability to travel.
Ability to coordinate multiple responsibilities.
Ability to establish and maintain effective relationships and deal tactfully with departments, organizational units, related programs, and external agencies.
Knowledge of the mission, goals, and policies of the program.
Familiar with general computer applications including: Microsoft Office Suite, database management software, and internet search engines.