Time Collection Specialist (Assistant Accountant) - Health Sciences Center Shared Services at West Virginia University in Morgantown, West Virginia

Posted in Other 7 days ago.

Job Description:


West Virginia University Health Science Center is currently accepting applications for a Time Collection Specialist (Assistant Accountant).  

About the Opportunity

The West Virginia University Shared Services Center is seeking applications for a Time Collection Specialist (Assistant Accountant) for the Health Sciences Center. This position provides guidance and support to WVU employees and other customers relating to keying of payroll funding lines, payroll lines adjustments, payroll edit functions and time card review and support. Responsible for assisting WVU central units, such as Division of Finance, to maintain consistency and supporting policies and procedures created by these central units.

We strongly believe in work-life balance and keeping time for things we love outside our work. WVU offers generous benefits, including:
•    13  paid holidays (staff holiday calendar)
•    15 annual leave (vacation) days per year
•    18 sick days per year  (for when you’re ill, for when you need time to care for sick family, for your own, or your family’s, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof)
•    WVU offers a range of health insurance and other benefits (this position is a benefits-eligible non-classified staff position)
•    401(a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for more retirement benefits information? Check out retirement health insurance benefits, retirement income, and FAQ’s.
•    Wellness programs

What you’ll do:

  • Advises and provides payroll support for WVU colleges, schools and units.

  • Collaborates with and supports the Payroll Unit in the Division of Finance.

  • Oversees and corrects timecard submission in Applaud for all academic and non-academic departments.

  • Reviews timecards to ensure proper number of hours have not been exceeded (students, part-time, etc.)

  • Set up or changes labor distribution lines.

  • Reviews use of leave and confirms that it is accurate.  

  • Review of other time reports (CTO, OT, etc.)

  • Key labor distribution adjustments in MAP.

  • Created fringe adjustments in accordance with LDAs completed

  • Submits HR related forms on behalf of all academic and non-academic units as requested.

  • Ensures pay amounts are correct prior to processing time on the bi-weekly schedule

  • Resolves problems when customers need support with financial transaction

  • Maintain an understanding on use of the knowledgebase and how to obtain answers from it.

  • Maintain an understanding of the Board of Governors rules and other departmental WVU policies

  • Other administrative duties as assigned, including supporting other activities within the Financial Management area of the SSC.

Pay Grade:  15


  • Bachelor's degree in business, secretarial or technical training related to the position, or an equivalent combination of education and experience.

  • One (1) year of related experience

  • Must be able to communicate well and work with a variety of constituencies

  • Strong computer experience including Microsoft office

  • Must be proficient in Windows-based applications and have strong internet skills

  • Office/administrative support experience

  • Strong attention to detail and ability to manage time and priorities

  • High degree of integrity, ethical practices, tact and ability to be direct and influence others while remaining diplomatic

  • Ability to read and understand procedures

  • Dependable; strives to be at work when scheduled

  • Resourceful; able to search for accurate answers

  • Must be able to maintain confidentiality

  • Ability to learn and utilize technology, such as Applaud

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