HR & Collections Specialist at Pipe Manufacturing Company in Joliet, Illinois

Posted in Accounting 16 days ago.





Job Description:

Pipe Manufacturing Company


All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status.


Description:

Are you a self-starter that likes to work independently?

Do you enjoy a variety of responsibilities and working in a fast-paced environment?

If so, we would like to talk to you about joining our team!


We are a family-owned and leading manufacturer of pre-insulated piping systems and we are seeking an HR & Collections Specialist. The ideal candidate will possess excellent organizational skills and be a self-starter with three to five years of experience in human resources. This position also requires strong oral and written communication skills, accuracy and attention to detail and the ability to prioritize and finish tasks in a timely manner.


Job Summary:

The HR & Collections Specialist performs dual roles and is responsible for performing all functions in human resources including onboarding new employees, managing benefits, processing payroll and all related reporting. This role is also responsible for processing customer payments, notifying customers of delinquent accounts and administrating the Lien Program.


Human Resource Duties and Responsibilities:

  • Confer with management to develop or implement personnel policies or procedures.
  • Maintain and update human resources documents, such as employee handbooks.
  • Identify potential problems and/or compliance issues related to Fair Labor Standards Act and Illinois wage and hours laws.
  • Develop and administer employee communication via bulletin boards.
  • Assist management to meet current or anticipated staffing needs including posting open positions, coordinating interviews and scheduling pre-employment testing requirements, if any.
  • Manage onboarding process by presenting and processing new hire paperwork and packets, conduct new employee orientations and enter new employee information into payroll system.
  • Maintain employee records ensuring completion of details and accuracy of details such as employee contact information, job classification, pay rates and other key details.
  • Manage payroll changes such as salary adjustments, payroll deductions, benefit elections and special payments, if any.
  • Using Paylocity, review/approve employee timecards and accurately and timely process bi-weekly payroll.
  • Prepare and/or maintain employment records related to events, such as hiring, termination, leave of absence, transfers, or promotions.
  • Manage employee benefits including annual open enrollments, new enrollments, changes and terminations.
  • Compile and prepare reports and documents pertaining to payroll and benefits for management.
  • Ensure annual reporting is completed for Veterans 4212, EEO-1, AAP, 401K Census and gathering of data for Non-Discrimination Testing for Benefit Plans.
  • Oversee completion of companywide annual Harassment Prevention Training.
  • Manage registration of company vehicles and I-Pass account.

Collections Duties and Responsibilities:

  • Monitor and identify outstanding accounts.
  • Contact customers via email and/or phone to resolve past-due payment status.
  • Document collections activity and prepare weekly status report for internal distribution.
  • Gather information in connection with new customers credit limits and maintain credit files.
  • Evaluate trade credit references and notify Director of Finance of negative references.
  • Manage and reconcile company Lien Program using Sharepoint and Levelset.
  • Track and reconcile customer down payments and deposit account.
  • Review and apply credit memos to open invoices when appropriate.
  • Enter/apply customer payments to open invoices.
  • Reconcile monthly cash receipts per bank to general ledger to ensure all cash receipts have been entered and applied to customer's accounts.
  • Reconcile petty cash.
  • Assist Director of Finance with initiating wire transfer/ach payments.
  • Process credit card payments.


. Requirements:
  • Three to five years of experience in human resources as primary responsibility.
  • Excellent time management skills with a proven ability to meet deadlines.
  • Proactive and ability to work independently in a fast-paced environment with minimal supervision.
  • Working knowledge of laws, regulations and best practices applicable to compensation.
  • Experience responding to HR related inquiries with demonstrated ability to maintain confidentiality and discretion in all concerns, issues and situations.
  • Possess the ability to establish and maintain effective working relationships.
  • Familiarity / basic understanding of accounts receivable and collections.
  • Comfortable with being firm in communications with customers and employees while presenting yourself and the company in a professional manner.
  • Excellent computer skills with proficiency in Microsoft Office products (Outlook, Excel, Word)
  • Paylocity experience required.
  • Strong written and verbal communication skills



Benefits offered:

  • Paid time off
  • Health insurance
  • Dental insurance
  • Vision insurance
  • Other types of insurance
  • 401K


If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to Human Resources at 815-741-6700.


PI154922568
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