Assistant Director, Faculty Support at The University of Chicago in Chicago, Illinois

Posted in Other 5 days ago.





Job Description:

Department



Booth Faculty Services: Faculty Specialists 1



About the Department



The University of Chicago Booth School of Business is the second-oldest business school in the U.S. and second to none when it comes to influencing business education and business practices. Since 1898, the school has produced ideas and leaders that shape the world of business. Their rigorous, discipline-based approach to business education transforms students into confident, effective, respected business leaders prepared to face the toughest challenges. Chicago Booth has the finest set of facilities of any business school in the world. Each of the four campuses (two in Chicago, one in London, and one in Hong Kong) reflects the architectural traditions of its environs while offering a state-of-the-art learning environment. Chicago Booth is proud to claim: -an unmatched faculty. -degree and open enrollment programs offered on three continents. -a global body of nearly 50,000 accomplished alumni. - strong and growing corporate relationships that provide a wealth of lifelong career opportunities. As part of the world-renowned University of Chicago, Chicago Booth shares the University's core values that shape the distinctive intellectual culture. At Booth, they constantly question and test ideas, and seek proof. This extraordinarily effective approach to business leads to new ideas and innovative solutions. Seven of the Booth faculty members have won Nobel Prizes for these ideas - the first business school to achieve this accomplishment. For more information about the University of Chicago Booth School of Business, please visit: http://www.chicagobooth.edu/.



Job Summary



The Assistant Director supervises two team members who manage workshops, seminars, recruiting activities, and provide general faculty support. The Assistant Director also works closely with a diverse group of 5-7 faculty to further the faculty mission of teaching and research. The Assistant Director must understand and anticipate faculty needs, understand faculty culture, and deliver effective solutions to individual faculty, research assistants, and other members of the community. Must participate in professional meetings to discuss research and academic goals and implementation strategies. Strong analytical and administrative skills are used to maintain relations with faculty, and are a high priority in supporting and collaborating with faculty, faculty support staff, PhD students, and university visitors. High levels of initiative, creativity, and enthusiasm are keys to success.



Responsibilities



  • Supervises and provides guidance to two team members, ensuring they execute workshops, seminars, and recruiting activities seamlessly while provide general support to faculty. Develops understanding of individual recruiting processes by faculty area, and streamlines processes as able. Collaborates with Deans' Office to create processes and procedures to further the school's mission of faculty recruiting and hiring.

  • Furthers the faculty mission of teaching through the creation and preparation of course materials including Canvas (course management) sites, digital course reserves, course materials, handouts, and PowerPoint slides. Analyzes, validates and evaluates drafts of problem sets and exams to ensure clarity and accuracy, and recommend changes as necessary. The Academic and Research Specialist must be able to calculate and validate advanced math formulas/equations; have possession of a general understanding of basic concepts as they relate to economics is useful. Oversees and manages teaching assistants on behalf of faculty in a manner consistent with faculty requirements. Responds to students on a wide variety of concerns and course-related question. Enters grades with delegated authority from faculty members, ensuring FERPA privacy guidelines are met.

  • Furthers the faculty research mission by providing technical and administrative support for primary research which includes: pulling data sets and cleaning data; preparation of manuscripts and other documents; editing documents for clarity; navigation of paper submission process with publishers; management of research labs or centers (for example, RA time management, ordering/coordinating research study supplies, and managing hardware and software used for studies) and grant proposals; may orient or coordinate the work of research support staff and students; conduction of literary reviews which require the ability to research similar bodies of work in the marketplace which will serve as a foundation for new research by faculty; and analysis of data using statistical software and/or specialized software.

  • Acts as an ambassador for Booth and a resource for guests before, during, and after their visits to campus. Assumes responsibility for ensuring highest quality event management for events such as research seminars, conferences, and meetings. Oversees and reconciles budget (through vendor selection, budget projections, and general checks and balances within the budget) for workshops and events.

  • Manages day to day operation of faculty group, primarily in the areas of financial and support services management. Ensures compliance with relevant Booth, University and other policies and guidelines. Develops budgets for workshops and events. Monitors and reconciles accounts. Oversees management of the day to day financial processes, payment of invoices, and processing of reimbursements. May develop financial reporting for grants. Creates, edits, and maintains class web pages and faculty personal web pages, utilizing advanced computer skills in web page management.

  • May provide assistance to other office staff, such as Deans' Office during recruiting and research centers with which the faculty collaborate, to ensure efficiently running organization support to all faculty. Will assist in determining some faculty needs, and may assign tasks as needed on behalf of faculty and the Faculty Services office.

  • Performs some routine and complex assignments for the unit usually in the areas of finance, event planning or support services. Initiate the hiring process of students and staff for a unit, which includes the processing of payroll.

  • Responsible for training office staff on office procedures and compliance protocols. Coordinates special projects.

  • Performs other related work as needed.




Minimum Qualifications




Education:

Minimum requirements include a college or university degree in related field.

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Work Experience:


Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

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Certifications:





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Preferred Qualifications




Education:



  • Master's degree.




Technical Skills or Knowledge:



  • Mastery of Microsoft Office software, including Word, Excel, PowerPoint, and Outlook.

  • Exposure to content management and learning management (such as Canvas) tools.

  • Previous management experience.

  • Interest in business school environment, grants/proposals, and research/lab work.

  • Familiarity with a research environment.

  • Learn tools such as LaTeX and Stata.




Preferred Competencies



  • Understanding of academia and higher education in a research and teaching environment/culture.

  • High degree of professionalism.

  • Excellent service, communication, and interpersonal skills.

  • Superior organizational skills and constant attention to detail.

  • Outstanding problem solving and analytical skills.

  • Knowledge of research techniques and methods.

  • Proven ability to work independently, proactively, courteously, efficiently, and tactfully, using sound judgment, in a fast paced environment with diverse populations.

  • Demonstrated skill managing multiple priorities in a fast-paced, time sensitive, high output environment.

  • Maintain confidentiality of student and faculty information.

  • Understand faculty needs and faculty culture, while also being able to deliver effective solutions to individual faculty.




Working Conditions



  • Work occasional evenings and weekends, as needed.




Application Documents



  • Resume/CV (required)

  • Cover Letter (required)



When applying, the document(s) MUSTbe uploaded via the My Experience page, in the section titled Application Documents of the application.



Job Family



Administration & Management



Role Impact



Individual Contributor



FLSA Status



Exempt



Pay Frequency



Monthly



Scheduled
Weekly Hours



37.5



Benefits Eligible



Yes



COVID-19 Vaccination or Approved Medical or Religious Exemption Required



Yes



Drug Test Required



No



Health Screen Required



No



Motor Vehicle Record Inquiry Required



No



Posting Statement



Effective October 15, 2021, the University of Chicago requires COVID vaccination for all students, faculty, and staff members. Individuals may claim exemption from the vaccine requirement for medical or religious reasons.


The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.


Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.


We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.


All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.


The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at:http://securityreport.uchicago.edu.Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.
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