Accounts Payable Analyst at QTC Management, Inc. in San Dimas, California

Posted in Admin - Clerical 11 days ago.

Type: Full-Time

Job Description:

Job Summary:

Reviews and analyzes invoices and expenses, ensures goods or services are contracted for and received to prevent unauthorized use of company’s funds.    Maintains records of amounts owed, verifies invoices and payments, codes expenses and prepares batches for payment.  Responsible for timely processing of payments, the month-end close of AP including determining accruals.  Prepares account reconciliations and journal entries. Maintains accurate and complete vendor, provider, and employee records. 


Essential Duties and Responsibilities:

• Review, process and code invoices, expense accounts, payment requests to ensure they conform to company guidelines

• Review and audit expense reports for adherence

• Obtain and validate invoices for suitable authorization and documentation approval

• Responsible for ensuring prompt processing, evaluation, and reporting of expense records for payments

• Reconcile corporate credit cards and P-cards

• Review and reconcile temporary staffing agency invoices

• Responsible for determining accruals and preparation of accrual entries

• Act as liaison and resolve inquiries from internal departments and vendors

• Resolve disputes and controversial invoices

• Monitor vendor database to ensure vendor, provider, and employee data is accurate

• Make recommendations to improve payment process

• Complete AP-related financial reports and provide variance analysis for expense accounts

• Perform other duties and responsibilities as assigned



• Solid time management skills

• Strong verbal/written communication and interpersonal skills

• Good analytical, planning and problem solving skills

• Knowledge of advanced Excel and other MS Office products

• Must be detail-oriented and capable of routinely performing repetitive tasks with high degree of accuracy.

• Experience in ERP Systems 

• Extensive knowledge of Accounts Payable procedures in a high-paced, high-volume, and paperless environment

• Knowledge of generally accepted accounting principles and procedures

• Knowledge of State and local regulations with regard to accounts payable


Education and/or Experience: (includes certificate & licenses) 

• Bachelors degree from an accredited college in accounting or a related discipline, or equivalent experience/combined education.  

• 2 to 4 years of experience in accounts payable 

• Payroll experience, a plus

• Experience in Sage 100, Acumatica and Expense Management System, a plus


This job description supersedes all prior job descriptions and is intended to describe the general content and essential requirements for the position listed above. It is not to be construed as an exhaustive statement of requirements, duties and responsibilities. Management reserves the right to add or change the duties of this position as required at any time. 

QTC Management Inc. is a VEVRAA Federal contractor and an Equal Opportunity Employer. The company has an ongoing commitment to affirmative action and the creation of a workplace free of discrimination, harassment and retaliation. The company recruits, hires, trains, and promotes individuals in all job titles without regard to race, color, creed, religion, ancestry, national origin, age, sex, pregnancy, sexual orientation, gender identity, genetic information, people with disabilities protected under law, and protected veteran status.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

Accounts Payable

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