Global Transport Coordinator at IAP Worldwide Services in Cape Canaveral, Florida

Posted in General Business 11 days ago.

Type: Full-Time

Job Description:

As the Global Transport Coordinator, you will coordinate and schedule transportation via Air/Ground/Ocean to meet purchase order and mission requirements as directed by Supply Chain Service Center - Logistics COE priorities to meet IAP Goals. You will provides IAP Transportation SME support to proposal preparation and coordinates RFI and RFQ responses.

Essential Job Functions:

  • Responsible for coordination and scheduling of inbound and outbound material movement activities to and from 3PL warehouse, government officials, CONUS and OCONUS deployment locations/vendors.

  • Produce and check the accuracy of a variety of reports and spreadsheets regarding transportation and commercial invoices and packing lists; Identify/read vendor packing slips, & carrier shipping documents

  • Maintain direct relationship with transportation companies and freight forwarders to ensures specific customer requests, demands or concerns are communicated; maintain information on vendor capabilities

  • Purchase transportation services and/or supplies working with plans developed with the project team. Contact vendors and transportation companies, to ensure that materials, supplies, and equipment are shipped and delivered on promised dates.

  • Determine when deliveries may be delayed; coordinates with supply chain service center and vendors and other users to expedite material requirements; maintains records and follow-up files of purchases, shipments, returns of damaged items, and related matters.

  • Prepares weekly reports and maintains transportation Logs in to meet IAP and USG export requirements

  • As required; coordinate cranes, GSE and other equipment necessary for asset movement & transfers.

  • Coordinate airlift, sealift and domestic over the road cargo movements along with customs clearance for OCONUS material shipments while maintaining strong working relationship with overseas personnel.

  • Upload status information to Transportation Log and/or accounting system & review freight forwarding quotes. Communicates/expedites with vendors to resolve issues on quotes, lead/delivery times

  • Schedules the day to day company transportation need to ensure all deliveries/pick-ups are done efficiently; select over the road transportation providers and negotiate rates to support IAP priorities.

  • Actively manage invoice and payment records to ensure invoice accuracy and timely payment of subcontractors, carriers and service providers while validating rates and actual movement of materials

  • Tracks and reports company transportation cost/performance; performs freight invoice reconciliation.

  • Evaluates supplier performance/past historical data (metrics associated with deliver times and cost) to include the bi-annual review of freight forwarder performance - submits quarterly transportation metrics

  • Responsible to train/educate various departments of all components of export, logistics & transportation as appropriate to ensure commercial & government compliance; providing daily status updates on all transportation related issues to Supply Chain Service Center -Global Logistics COE & others as required

  • Prevent/assess detention and demurrage charges(if required); assist the processing of insurance claims

  • Responsible for filing US Department of Commerce - Export Control Licensing and coordinate all international movement with trade compliance to ensure/determine license needs are met.

  • Responsible for complying with US Department of State - International Traffic in Arms Regulations

  • Cooperatively work with compliance and other logistics associates, communicate with vendors, and follow up with carriers as necessary, to assure that parts, components, and materials are kept moving

Education and Experience:

  • 2 to 5 years' experience in Commercial & USG Shipping practices and Transportation department

  • BIS & AES Export Control Certification - HAZMAT/Dangerous Goods Preparation Certification

  • Preferred - Associate of Science (A.S.) degree from a college or university; or four years related experience and/or training; or equivalent combination of education and experience.

  • Experience with ITAR/EAR requirements/regulations and negotiation/management of freight cost

License and Certifications:

  • Export Control Certification & HAZMAT/DG Preparation & Shipping Certification

Knowledge and Skills:

  • Must have current AES Compliance Seminar & US Dept of Commerce Bureau of Industry and Security - Complying with Export Controls - Training Certification

  • Must have experience scheduling all modes of Transportation: Air, Ground, & Ocean-industry standards, has developed a high number of contacts with CONUS/ OCONUS freight-forwarding companies/brokers

  • Strong verbal and written communication skills (i.e., know when you must make contact via telephone, email, or any other means required to accomplish the work effectively)

  • Requirement for advanced computer skills, specifically, the use of MS Office Suite and other software

Physical Demands/Working Environment: Able to lift up to 35 lbs

Security Clearance: Must have an Active Secret level security clearance w/ the ability to upgrade to a Top Secret Clearance

Travel: Must be available to travel to stateside and OCONUS locations - 50%

IAP - Ingenuity and Purpose

As a leading international services company for more than 65 years, IAP provides a broad spectrum of services and solutions to U.S. and international government agencies, and organizations. A world-class leader in providing seasoned program management, IAP leverages and integrates its capabilities - IT & Communications, Aviation & Engineering Solutions, Power Solutions, Infrastructure & Logistics - to provide safe, innovative, and reliable solutions to meet customers' diverse and complex challenges.

IAP is an EOE, including disability/vets.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

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