Grant Coordinator at Massachusetts General Hospital(MGH) in Boston, Massachusetts

Posted in Other 15 days ago.

Job Description:

The MGH Mongan Institute in the Department of Medicine seeks a detail oriented, organized, self-directed individual to work with investigators throughout the research funding application and administration process.

Founded in 2015, the Mongan Institute ( is dedicated to supporting research across MGH in the areas of population and health care delivery science. The Institute bridges research spanning data science to delivery science, and evaluative science to implementation science including a variety of disciplines and methods such as epidemiology, predictive analytics, cost-effectiveness, health policy, decision science, health disparities, health intervention and implementation research.

The candidate will be responsible for assisting investigators from various centers and units in the preparation of research grants, including pre award processes. Serving as the primary liaison between the investigators, Partners Research Management, research administrators based at affiliate and subaward sites, and sponsors, the Grant Coordinator will facilitate all aspects of the application process, including budget development, to ensure timely submission of proposals to meet both internal and external review deadlines.

The candidate will need to be highly organized and goal-oriented, with the ability to work both collaboratively and independently under deadlines, and comfortable working with faculty at all levels. Excellent interpersonal and communication skills are necessary, as are a willingness to take on new challenges and an openness to change. While experience in research grant administration is preferred, as are a working knowledge of NIH and other federal, state, and foundation grant regulations and requirements, this is an excellent opportunity for a motivated, detail oriented individual interested in working in an academic medical research environment.

This is an entry-level position to the Research Grant Administrator career path. The Grants Coordinator will develop basic grants management foundation and skillset to become a Grant Administrator with the goal of advising junior-senior faculty and principal investigators. The team works a Hybrid flexible schedule.

**When applying, please upload a cover letter and resume. A minimum of two year commitment preferred.**


Provide support to Mongan Institute faculty in specific tasks pertaining to new grant proposal and progress report development, particularly in - but not restricted to -the areas of budgetary planning and development, grant proposal preparation and subcontractor communication.

Specific pre-award responsibilities include:

  • Independently oversee all aspects of the grant application process, working with investigators to develop all grant proposal elements, including budgets, budget justifications, and all required documents per sponsor guidelines, ensuring timely submission to both internal review processes and sponsor deadlines.

  • Serve as a primary contact for collaborating sites regarding development of subcontract budgets and required materials, addressing budgetary and compliance issues as needed.

  • Understand and conform with the administrative, budgetary, and financial compliance regulations of all sponsors as well as with Partners fiscal policy; stay current and up-to-date on all policy changes.

  • Serve as a liaison between investigators, Partners Research Management, and various sponsors as required throughout the award life cycle.

  • Creates Insight record and performs data entry of grant application materials into sponsor forms according to funding agency guidelines.

  • Prepares/updates physician/scientist's curriculum vitae, biographical sketch, and other support according to format required by funding agency.

  • Performs literature searches and maintains an accurate PI Bibliography.

  • Attends Partners Research Administration trainings for pre-award.

The Grant Coordinator will assist the Institute's Director and Administrative Director in providing advice to investigators on fund utilization and financial policies of granting agencies.

Additional tasks may include:

  • The Grant Coordinator will also coordinate various HR functions for non-clinical, research personnel including new hire coordination, visa requests for foreign nationals, and the on-boarding of research non-employees across the department. The candidate must have well developed organizational and communication skills capable of working independently to produce consistent quality work with minimal supervision and guidance.

  • Implementation and monitoring of Accounts Payable processes and transactions, including submitting expense reports, special payment requests, and consultant contract payments in compliance with sponsor guidelines, and collaborating with Accounts Payable to ensure timely processing


  • 1+ years of finance or grants management experience preferred

  • Bachelor's degree or equivalent

  • Experience in healthcare, hospital or academic environment preferred

  • Exceptional attention to detail, strong analytical and organizational skills.

  • Ability to prioritize, multi-task, meet deadlines, and ask for direction when appropriate in an environment that requires continuous monitoring of priorities.

  • Proficiency in Excel, Microsoft Word, Adobe Pro, willingness to learn new applications and systems as needed.

  • Positive customer-service orientation, excellent interpersonal/communication skills, professional manner, and ability to maintain confidentiality.

  • Comfortable interfacing with investigators at all levels, including physician leaders.

  • Excellent organizational and interpersonal/communications skills.

  • Advanced reading comprehension with strong attention to detail.

  • Works efficiently and effectively on assigned duties.

  • Highly engaged with enthusiasm for change; willingness to take on new challenges.

  • Demonstrated ability to be flexible in a deadline-driven environment that requires continuous monitoring of priorities and multi-tasking.

  • Highly task-oriented, self-motivated, and able to work independently as well as in coordination with various teams.

EEO Statement

Massachusetts General Hospital is an Equal Opportunity Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. Applications from protected veterans and individuals with disabilities are strongly encouraged.
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