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Associate Director UHS, Administration, Operations & Finance at University of Massachusetts Amherst in Amherst, Massachusetts

Posted in Other 30+ days ago.

Job Description:

Job no: 510784

Work type: Staff Full Time

Location: UMass Amherst

Department: Medical Services

Union: Non-Unit Exempt

Categories: Health & Medical Services, Accounting/Finance/Budget, Administrative/Office Support

About UMass Amherst

UMass Amherst, the Commonwealth's flagship campus, is a nationally ranked public research university offering a full range of undergraduate, graduate and professional degrees. The University sits on nearly 1,450-acres in the scenic Pioneer Valley of Western Massachusetts, and offers a rich cultural environment in a bucolic setting close to major urban centers. In addition, the University is part of the Five Colleges (including Amherst College, Hampshire College, Mount Holyoke College, and Smith College), which adds to the intellectual energy of the region.

Job Summary

Under the general direction of the Executive Director of University Health Services (UHS), is responsible for the development, management, planning and implementation of administrative, financial and other operational service areas designated under the scope of UHS, including Finance, Systems, Facilities, Student Health Benefit Plan (SHBP). Also responsible for finance for Center for Counseling and Psychological Health (CCPH) and Center for Health Promotion CHP) in Student Affairs and Campus Life. Works in collaboration with the UHS Human Resources Director to ensure coordination of resources and alignment of strategic plans.

Essential Functions

  • Directs UHS and CCPH/CHP financial operations including accounting, receivables, budgeting, costing model, purchasing, payroll, accounts payable and cash management, exceeding $24 million in expenses, including $8 million third party revenue.

  • Directs Student Health Benefit Plan under the general direction of the Vice Chancellor for Administration & Finance. Coordinates with Controller's office, the external plan administrator (TPA), New Student Orientation and UMass accounting staff to ensure the plan is administered effectively.

  • Directs other UHS service areas including Facilities and Systems.

  • Negotiates and administers UHS and CCPH/CHP service contracts, including but not limited to, various external medical specialist, vendors, and Hampshire College satellite Health Center in conjunction with UHS Executive Director.

  • Maintains liaison with University agencies and offices related to budget, accounting, SHBP, audit, procurement, human resources, CERM, EOC and medical malpractice carrier. Ensures compliance with University and State audit requirements. Develops effective working relationships with related agencies external to the University, for the support of business operations.

  • Has financial responsibilities for $25M to $100M to include:

  • Applies and conforms to internal financial policies to ensure transactions are processed properly (e.g. Tax, HR, Legal, State & Federal);

  • Ensures accuracy of recorded data through the use of analytical reports and reconciliations.

  • Utilizes financial databases and systems to manipulate and analyze financial data for internal and external reporting and decision making.

  • Develops and implements short-term funding options for strategic plans and on-going operations.

  • Recommends policy and procedure changes to ensure compliance with all applicable rules and regulations, including internal controls.

  • Has budget responsibilities $25M to $100M to include:

  • Develops budget to include forecasting, monitors and reports variances/problems and recommends solutions.

  • Has signature authority to implement solutions and release funds. Accepts an institutional responsibility for the University funds assigned.

  • Primary responsibility for budget and expenditures and final approval.

  • Responsible for revenue operations $5M to $25M; grant management $101,000 - $250,000 and general operating funds $501K to $5M.

  • Other Functions

  • Participates in administrative on-call rotation.

  • Performs related duties as assigned or required to meet Department, Executive Area/Division, and University goals and objectives.

  • Minimum Qualifications (Knowledge, Skills, Abilities, Education, Experience, Certifications, Licensure)

    • Master's degree in a related field such as accounting or finance with 5 years of progressively responsible business, budgetary and supervisory experience within a complex financial environment or a bachelor's degree in a related field such as accounting or finance with 7 years of progressively responsible business, budgetary and supervisory experience within a complex financial environment.

    • Experience in the management of a complex organization, responsibility for significant budgets, budget analysis, budget forecasting, making conclusions and appropriate recommendations, and operations management.

    • Willingness to work occasional evenings and weekends and to participate in administrative on-call rotation.

    • Strong supervisory, leadership, team building and coaching skills.

    • Strong communication skills both written and verbal, including public speaking.

    • Ability to communicate on various levels to key constituents across the campus, staff at all levels of the organization, students and their families.

    • Excellent financial, budgetary, accounting and computational skills. Ability to negotiate pricing structures and contract agreements with vendors.

    • Advanced/proficient computer skills with Microsoft applications including Outlook, Work, Excel, PowerPoint, Access and other web-based applications. Ability to produce complex documents/reports, perform analysis and utilize databases.

    • Knowledge of health care financial management.

    Physical Demands/Working Conditions

    Full service medical health services clinic and office

    Work Schedule

    Monday - Friday, 8:30 am - 5:00 pm, may require some holiday, evening & weekend hours.

    Salary Information

    Salary commensurate with skills and experience.

    Special Instructions to Applicants

    Along with your application, please submit a resume, cover letter, and contact information for three professional references by November 10th, 2021. The position may remain open until filled.

    UMass Amherst is committed to a policy of equal opportunity without regard to race, color, religion, gender, gender identity or expression, age, sexual orientation, national origin, ancestry, disability, military status, or genetic information in employment, admission to and participation in academic programs, activities, and services, and the selection of vendors who provide services or products to the University. To fulfill that policy, UMass Amherst is further committed to a program of affirmative action to eliminate or mitigate artificial barriers and to increase opportunities for the recruitment and advancement of qualified minorities, women, persons with disabilities, and covered veterans. It is the policy of the UMass Amherst to comply with the applicable federal and state statutes, rules, and regulations concerning equal opportunity and affirmative action.

    Advertised: Oct 27 2021 Eastern Daylight Time

    Applications close:

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