PROGRAM COORDINATOR - GME FELLOWSHIP PROGRAM at Duke University in Durham, North Carolina

Job Description:

School of Medicine:

Established in 1930, Duke University School of Medicine is the youngest of the nation's top medical schools. Ranked tenth among its peers, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where traditional barriers are low, interdisciplinary collaboration is embraced, and great ideas accelerate translation of fundamental scientific discoveries to improve humanhealth locally and around the globe.

Comprised of 2,400 faculty physicians and researchers, the Duke University School of Medicine along with the Duke University School of Nursing and Duke University Health System create Duke Health. Duke Health is a world-class health care network. Founded in 1998 to provide efficient, responsive care, the health system offers a full network of health services and encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Primary Care, Private Diagnostic Clinic, Duke Home and Hospice, Duke Health and Wellness, and multiple affiliations.

Occupational Summary

Plan,coordinate an d administer activities within assigned program areas; develop,coordinat e and advise on policy related to specified programs.

Wor k Performed

Compliance (ACGME, GME, ICGME) - 25%

* Acquire knowledge of current rulesand regulations to comply with ACGME and institutional requirements.

* Inconjun ction with the Program Directors, design and administer the programs'edu cational curriculum and compile necessary data for continuous qualityimp rovement and accreditation.

* Ensure fellows education iscompliant with national, hospital, departmental, and program policies .

* Managethe annual evaluations process of fellows, o ffice staff, faculty, and programdirectly involved with fellow education .

* Assistin the management of program operational ac tivities. Ensure that educational goals and objectivesare defined, diss eminated, and met as directed by the academic curriculum. Develop a tho rough knowledge of fellowshipdata bases to enhance fellowship programs a nd department efficiency. Annually update the databases.

* Participatein the Institutional GME Committee at the discretion of the Director ofFellowship Education.

Recruitment - 30%

* Participatein the creation, design and publishing of all re cruitment material sent toprospective fellows.

* Orga nizethe annual recruitment of fellows within GME requirements. Develop a thorough knowledge and use of SFMatch and ERAS for applicable fellowsh ip programs; develop a thorough knowledgeof and be able to disseminate i nformation regarding requirements of the AAMCNational Resident Ranking P rogram for applicable fellowship programs; develop athorough knowledge a nd use of the ERAS national database for applicablefellowship programs.

* Haveshared responsibility for management of fellowship programs consisting of anapproved number of fellows through appropri ate utilization of resources anddelegation of responsibilities.

A dultCardiothoracic Anesthesiology, CriticalCareFellowship and Pain Medicine Fellowship Program - 45%

* Provide m anagement assistance toProgram Directors, faculty, fellows, and other de partmental staff by supplyingshared clarification of organizational and departmental policies, standards,operational procedures, and guidelines. Provide appropriate leadership and guidance in conjunction with the Vic eChair of Education and Residency Program Director for the overall opera tion ofthe Fellowship Programs.

* Providefaculty suppo rt the Adult Cardiothoracic Anesthesiology and Critical CareMedicine Pro gram Directors.

* Represent the department on require dhospital/institutional/national committees at the discretion of the Dep artment Chair,Vice Chair of Education, and Residency Program Director. /p>

* Communicatewith fellows and Department Leadership re garding departmental and programactivities.

* Prepare and disseminate to all interested parties departmental and fellowship pr ograminformation for departmental meetings as well as departmental/fello wshippolicies on a regular basis. Act aspurchasing agent for all materi als for the programs at the discretion of theDepartmental Chair, Vice Ch air of Education and Residency Program Director.

·Organize and update fellowship didactics o n multipleplatforms.

* Organizeteam meetings and depar tmental activities as required.

* Collaboratewith othe r departments to ensure the continuation of quality fellow education. U pdate fellowship Sakai sites with educationalcontent on a weekly basis.

* Interfacewith the Institutional office of GME and w ork with the Designated InstitutionalOfficial.

·Occasional work outside standard business ho urs

Requ ired Qualifications at this Level

Education/Training :

Work requires analytical, communications and organization al skills generally acquired through completion of a bachelor's degree program.

Experience:

Work requires one year of experience in program administration or involving academic, instructional or counseling activities to acqui re skills necessary to plan, coordinate and implement a variety of prog ram activities and events.

OR AN EQUIVALENT COMBINATION OF RE LEVANT EDUCATION AND/OR EXPERIENCE

Skills:

Preferred Skills:

Ability to provide guidance and direct ion to subordinates, including setting standards and monitoring perform ance.

Skills using logic and reasoning to identify the strengt hs and weaknesses of alternative solutions to problems.

Skills evaluating program performance, summarizing findings,communicating re sults, and forming an action plan.

Knowledge of business and management principles involved in strategic planning, resource allocati on, human resources modeling, leadership technique, and coordination of people and resources.

Proficient in scheduling and setting up Zoom meetings and WebEx Platforms, Sakai, Microsoft Word, Excel, Powerp oint.

Theintent of this job description is to providea represen tative and level of thetypes of duties and responsibilities that will be required of positions giventhis title and shall not be construed as a d eclaration of the total of thespecific duties and responsibilities of an y particular position. Employees maybe directed to perform job-related t asks other than those specificallypresented in this description.

DukeUniversity is an Affirmative Action/Equal Opportunity Empl oyer committed toproviding employment opportunity without regard to an i ndividual's age, color,disability, gender, gender expression, gender ide ntity, genetic information,national origin, race, religion, sex, sexual orientation, or veteran status.

Dukeaspires to create a community built on collaboration, innovation, creativity,and belonging. Our collec tive success depends on the robust exchange ofideas-an exchange that is best when the rich diversity of our perspectives,backgrounds, and experi ences flourishes. To achieve this exchange, it isessential thatall memb ers of the community feel secure and welcome, that thecontributions of a ll individuals are respected, and that all voices are heard.Allmembers of our community have a responsibility to uphold these values.

Essential Physical Job Functions

Certain jobs at Duke University and Duke University Health System may include es sentialjob functions that require specific physical and/or mental abilit ies.Additional information and provision for requests for reasonable acc ommodationwill be provided by each hiring department.

Minimum Qualifications

Education

Work requires analytical, communications and organizational skills generally acquired through completion of a bachelor's degree program.

Experience

Work requires one year of experience in program administration or OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE involving academic, instructional or counseling activities to acquire skills necessary to plan, coordinate and implement a variety of program activities and events.

Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas-an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essentialjob functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

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