Job Description:

The Administrative Assistant role provides company support through a variety of tasks related to organization and communication to ensure efficient operation of the office, support of employees, and contributions to specially assigned projects. Communicate effectively via phone and email. Ensure that all assigned duties are completed accurately and delivered with high quality and in a timely manner.

Hours: PART TIME, 12-20 hours, flexible schedule options. The role will be in office initially, and then could flex partially remote. 

Responsibilities:

• Provides administrative support to company’s leadership team


• Accurate and timely completion of required program documentation, reporting etc. in accordance with company’s policies and procedures


• Accurate and timely completion of required internal processes such as Concur, UltiPro, in accordance with Confluent Health’s policies and procedures


• Develops detailed project plans to track progress


• Manages clinic supply orders


• Maintains office and break room supply inventory


• Assists with preparations for New Employee Orientation


• Answers the office phone and directs calls


• Receives, sorts and distributes the mail


• Prepares outgoing mail and packages for mailing/shipping as needed


• Ensures operation of copier; troubleshoots printer/copier issues with Xerox technicians; places service calls when needed; maintains copier inventory


• Assists with large print jobs


• Composes email in a professional manner; replies to email in a timely manner


• Handles sensitive information in a confidential manner


• Contributes to team effort by accomplishing related tasks as needed

Qualifications:

• Ability to operate a computer and basic office equipment


• Ability to operate a multi-line telephone system


• Skill in answering a telephone in a pleasant and helpful manner


• Ability to understand and follow oral and written instructions


• Excellent time management skills


• Ability to multi-task and prioritize work


• Attention to detail and problem-solving skills


• Strong written and verbal communication skills


• Strong organizational and planning skills


• Demonstrated leadership and vision


• Excellent interpersonal skills and a collaborative work style


• A demonstrated commitment to high professional ethical standards


• Excellent people skills, open to direction and collaborative work style and commitment to get the job done


• Ability to look at situations from several points of view


• High comfort level working in a diverse environment


• Moderate computer skills and proficient in Excel, Word, PowerPoint, Publisher

If you are someone who takes initiative, takes pride in their work, and has a mindset for excellence -- APPLY TODAY!!

Admin