Executive Assistant at Butler America Aerospace L.L.C. in Palm Beach Gardens, Florida

Job Description:

Executive Assistant

Location: Palm Beach Gardens , FL (33418)

Job ID: #62806

Email resumes to Sara Penn at spenn@butler.com

Job Description:

Supports executive management, responsible for making travel and meeting arrangements, screening calls, composing letters and reports, and preparing presentations and financial data.

Job Requirements

• Proficient in O365 applications (Microsoft office suite)


• Experience in managing multiple priorities, administrative coordination, and logistics


• Well-organized, detail-oriented, ability to multi-task with great follow-up and diligence


• Strong written and verbal communication skills

Job Responsibilities

• Heavy and constant calendar management with a keen eye for shifting priorities and a deep understanding of what is important and what can wait- prioritizing appropriately with little oversight needed.


• Meticulous and ethical expense reporting, handled on-time and within company policies


• International and domestic travel booking, including itinerary creation and consideration in terms of scheduling; ensuring the Executives are supported "on the road."


• Reservation coordination


• Correspondence management; write drafts in behalf of the executives as needed including thank you notes, emails, and holiday cards.


• Meeting, speech, and other Executive level briefing preparation including PowerPoint presentations, talking points, agendas, thought leadership articles and more.


• Be an extension of the Executive, helping to coach and guide the team on the mission and strategy whenever needed.


• Event Management for team events and employee engagement activities.


• Provide a warm welcome on-site to greet guests and show them around, with a focus on hospitality.


• Manage desk and seating assignments.


• Handling supply orders and shipping logistics for the team.

Education

• Bachelor's degree or equivalent experience

Additional qualifications desired:

• Experience supporting C-Level Executives


• Enthusiastic team player, excited to offer innovative ideas


• Excellent time management skills


• Self-starter mentality; someone who needs little oversight and works with dedication and commitment to the Executives and to the team.

Specifics

• Must work on site in Palm Beach Gardens, FL

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Butler America Aerospace, LLC. is proud to provide an equal opportunity workplace and be an affirmative action employer. Consider Butler because we are committed to hiring and retaining a diverse workforce. We recognize that we thrive on diversity for the benefit of our employees, our customers, and the communities where we are located. Employment with Butler America Aerospace, LLC. is governed on the basis of qualifications and competence without regard to race, color, religion, gender, national origin, ethnicity, veteran status, disability status, age, sexual orientation, gender identity, gender expression, marital status, mental or physical disability or any other legally protected status.