Job Description:

Human Resources Assistant

Recruiting Location

US-DC-Washington D.C.

Summary

This position will provide administrative support to HR Practice Management and to the local HR team as needed. The incumbent will be required to perform a variety of duties as outlined below under the direction of the HR generalist, HR director, and HR manager. This position requires strong interpersonal communication skills, effective writing skills, excellent organizational skills, and superior attention to detail as well as confidentiality, discretion and good judgment.

Duties and Responsibilities

Incoming Fall Associates:

Identify Associate Advisors for new associates
• Help to update and maintain all New Hire/Incoming Associate charts as needed


• Assist with planning, executing, and attending Welcome Breakfast, Advisor Lunch, and New Associate Reception


• Prepare materials for orientation, name tags for various events, etc.

Evaluation and Compensation of Associates:

• Assist with coordinating various Compensation Committee, and practice group review meetings


• Assist with the creation of electronic review binders


• Update Litigation Face Book for Fall Litigation Review Meeting


• Update practice group hours charts

Litigation Associate Development Committee (LADC)

• Compile Monthly Hours Report


• Attend monthly meetings and capture meeting minutes


• Assist in associate staffing requests


• Serve as back-up on circulating bi-weekly Capacity Planning Survey to associates


• Compile report and send to LADC members

Events:

• Create and circulate invitations for events. Send reminders as needed


• Assist with planning, executing, and attending various events for the DC office, ARC (happy hours, Family Picnic, Halloween Party, Town Halls, holiday event, etc.), Associate Advisor Program (Welcome/Farewell events, Luncheons).


• Updating program budgets following events


• Coordinating food, set up, floral arrangements, equipment and A/V, etc. as needed


• Securing venues and entertainment for off-site events

Local HR

• Assist with inputting data in Human Resource Information System (PeopleSoft) for lawyers as requested or needed


• Complete employment verifications for bar admissions


• Facilitate offboarding process for associates and counsel


• Help to coordinate programs and events sponsored by the HR Department


• Serve as back-up to HR coordinator

Additional Responsibilities:

• Tracking budget expenditures


• Copying, scanning, and distributing materials for various meetings and/or as requested


• Draft and send New Lawyer / New Hire Announcements


• Draft and edit Exit Interview Summaries


• Assist with scheduling mid-level associate career development meetings

Qualifications

To perform this job successfully, an individual must be able to perform the Duties and Responsibilities (Duties) above satisfactorily and meet the requirements below. The requirements listed below are representative of the minimum knowledge, skill, and/or ability required. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of the job. If you need such an accommodation, please email staffrecruiting@sidley.com (current employees should contact Human Resources).

Required:

• Bachelor's degree


• Basic knowledge of PowerPoint and Excel

Preferred:

• Law firm or professional services firm experience


• Ability to type 55 wpm

Sidley Austin LLP is an Equal Opportunity/Affirmative Action Employer